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American Chemical Society Leading Your ACS Local Section Jason Ritchie, Chair, Committee on Local Section Activities (LSAC) 2018 Pre-Leadership Institute Webinar: Preparing You to be a Successful Chair/Officer January 9, 2018, 1:002:00 p.m. This webinar transcript and slides and will be posted to www.acs.org/getinvolved. Tracy Hamilton, Subcommittee Chair, Operations and Support WEBINAR AGENDA Jason Ritchie: The Committee on Local Section Activities Nuts and Bolts for Leading Your Section
Tracy Hamilton: Local Section Leadership Ellen Stechel: Local Section Communication and ACS Resources Greg Milligan: LSAC Grants and Awards Jason Ritchie: Leadership Institute Overview Q&A and Comments American Chemical Society 2 American Chemical Society The Committee on Local Section Activities
Jason Ritchie, 2018 Chair LSAC COMMITTEE ON LOCAL SECTION ACTIVITIES (LSAC) What: A Standing Committee of the Council 20 full committee members 8 associate members Role: Assist, nurture, inspire, support, and recognize Local Sections Help local sections to be all they want to be Process/Design Annual Reports and assist with mining the data Stimulate LS programs and initiatives Address general development needs Professional development of new leaders ChemLuminary Awards 4 SUPPORT FOR LOCAL SECTIONS
Subcommittee Chair, Technology & Tools, [email protected] 5 American Chemical Society Nuts and Bolts for Leading Your Section Jason Ritchie, 2018 Chair LSAC NUTS AND BOLTS FOR LEADING YOUR SECTION
What is an ACS local section? All members are initially assigned (based on zip code) but may opt to join another section Local Section dues are set by each section Every section is different Based on size, location, institutions, resources, etc. Offers opportunities for uniqueness Successful sections share common characteristics
Focus on members, students, community Devise programs for each cohort Have strong, shared infrastructure Provide a local ACS home 7 ACS Local Sections: We are EVERYWHERE Small: 54 Medium Small: 46
Medium: 45 Medium Large: 20 Large: 13 Very Large: 7 8 LOCAL SECTION TIDBITS 184 local sections Smallest: Penn-York Largest: Northeastern First local Section: Rhode Island (1891) Youngest Local Section: Snake River (2007) Number of Sections Celebrating Milestone 2018 Anniversaries: 125 Years: Chemical Society of Washington, Lehigh Valley 100 Years: None 75 Years: Carolina-Piedmont, Lake Superior, Sabine-Neches 50 Years: Heat oTexas, LaCrosse-Winona, Northeast Georgia American Chemical Society
9 ACS LOCAL SECTION REQUIREMENTS Submit an Annual Report - February 15th - Annual Reports are submitted using FORMS (www.acs.org/forms) - Administration and Financial forms are required - Event forms are highly recommended - provide documentation of section activities! - Event forms are required for awards Hold annual elections
- Review your sections Bylaws for specific processes, dates, etc. for your section - Report the election results to ACS by December 1st 10 American Chemical Society Local Section Leadership Tracy Hamilton, Subcommittee Chair Operations & Support SECTION CHAIR IS A MANAGER Good training for
running a research group managing a lab leading a department operating a company becoming a governor or president Build your team by
creating an executive board matching interests and talents with specific needs encouraging succession planning fostering a team atmosphere providing support and back-up 12 EXECUTIVE BOARD
People you count on Those who vote on key issues Where many ideas are developed Essential participants in long-range planning Are willing leaders and workers
Encourage other volunteers Participate in regular meetings Face to face encourages interaction; not always feasible Use technology - phone teleconference, Skype, Email 13 EXECUTIVE BOARD Mix it up!
Seasoned section veterans Young section members Representation from academia, industry, government, consultants, and others Seniors and retirees Underrepresented groups
Former section officers consider if appropriate 14 ANNUAL BUDGET Sets policies and match with goals Provides useful guidance for section Shows what is needed to run the section
Identifies projected income and expenses Indicates resources available for programs Helps ensure that the minimum treasury requirements are met Enables trend comparisons from previous years 15 BUDGETING: INCOME Annual allotment (after Annual Report is submitted by Feb 15)
Voluntary local section dues Councilor and Alternate Councilor reimbursement Grants (See www.acs.org/getinvolved for ideas) Sponsorships General for year
Specific for an event Shared costs with other groups Donations Interest on bank accounts or investments (well.) 16 BUDGETING: EXPENSES Agreed upon by Executive Board Guided by policies, matched with goals
Deliver value for intended audience Community activity Member activity Student activity Modify budget as needed, with appropriate justification Quick tip: Free food without purpose usually not wise ELECTIONS Start Early! Form Nominations and Elections Committee Check Bylaws for all requirements Ease process with succession planning Use personal contacts to encourage willing nominees general announcements not usually productive Start Early! 18 ELECTIONS
Every member needs opportunity to vote Encourage participation in voting process Provide members with biographies of candidates Include a picture with ballot bios Conduct vote by means consistent with Bylaws Notify successful and unsuccessful nominees Certify and announce results to members Report results to ACS by deadline of Dec. 1 19 MEETINGS Your sections uniqueness is important here Choices ACS Resources for Meetings monthly, quarterly? ACS Speaker Directory with dinner?
ACS Webinars (Thursdays) at restaurant with charge? LSAC-sponsored grants snacks paid for by section? National Meeting Recorded Content (Presentations on Demand) at local university? partner with other organizations? Talks technical, general science, pop science, non-science? subgroups 20
MEETINGS Convenience is critical Consider required travel time Publicize options for travel Plan for adequate free parking
Choose varied meeting locations Consider planning the same program in different locations Diversify programming to match the range of member interests Consider lessons learned from previous meetings Review Annual Report from previous year on FORMS. 21 ACS RESOURCES FOR LOCAL SECTION MEETING CONTENT ACS Speaker Directory ([email protected])
Located within the ACS Network Contains speakers that have been vetted by LSAC ACS Webinars ([email protected] or www.acswebinars.org) Held each Thursday at 2-3pm ET and are archived Archive is available to ACS members, only Presentations on Demand ([email protected]) Recorded national meeting presentations available to ACS Members, only 22 EVENTS Annual Meeting (check Bylaws for requirements) Chemists Celebrate Earth Week
April 22-28, 2018 National Chemistry Week Held the fourth week of October annually Awards dinner 50 & 60 year member award presentations Annual symposium with theme
Budgeting Elections Meetings Events Activities 25 American Chemical Society Local Section Communications and ACS Resources Ellen Stechel, Subcommittee Chair, Technology and Tools COMMUNICATION Executive Board Local Section Members Public
Other Professional Groups/Companies ACS National 27 ACS RESOURCES: eROSTERS Three Files Local Section Roster (Name, Addresses, Email, Demographic Data) Activity Report (Address Changes, New/Deceased Members, etc.) Demographic Report (Age, Years of Service, Education, Gender) Updated Monthly/Email Notification Demo During ACS Resource Fair Saturday You will be given access to your eRoster by January 30th and will soon begin receiving communications about using the Roster
American Chemical Society 28 OTHER ACS RESOURCES Use the ACS FREE service Webs.comto develop a website Visit the ACS Network (Volunteer Support and Engagement) Visit www.acs.org/getinvolved (great page to bookmark )
Technology Resources Guide Various social media accounts American Chemical Society 29 American Chemical Society Local Section Funding Resources Greg Milligan, Subcommittee Chair, Grants & Awards LSAC GRANTS & AWARDS
Administer the Innovative Program Grant (IPG) Program through two cycles (Spring and Fall) Administer the Local Section Science Caf Mini-Grant and the Members Engaging Through Technology Grant programs. Review and revise current grant and award procedures, as needed Review and identify finalists and winners for all Local Section ChemLuminary Awards American Chemical Society 31 LSAC GRANTS & AWARDS Innovative Program Grants (IPG) - $3,500 maximum Science Caf Minigrants - $500 maximum Member Engaging Through Technology- $1500 maximum Review local section annual reports for local section ChemLuminary Awards
American Chemical Society 32 American Chemical Society Leadership Institute Goals Pre-Leadership Institute Webinar: Preparing You to be a Successful Chair/Officer Jason Ritchie, 2018 LSAC Chair 2018 LEADERSHIP INSTITUTE GOALS The goal of the 2018 Leadership Institute is to support and enhance the creation of ACS leaders. Attendees will have the opportunity to: Learn the responsibilities of a new volunteer role Share best practices Develop leadership and management skills
Engage with other attendees to foster new peer-to-peer networks 34 2018 LOCAL SECTION TRACK GOALS Provide local section chair-elects and leaders with tools and resources to be successful provide examples of successful activities an opportunity to generate ideas about an activity and develop it instruction on using social networking in your local section how to obtain help and what grants are available a forum to connect with other local sections leaders a venue to discuss common concerns and how to measure your successes networking opportunities to identify and evaluate best practices from other section leaders and ACS staff 35 LOCAL SECTION EVENTS DURING THE LEADERSHIP INSTITUTE
FRIDAY Optional Lunch (Noon) Get Acquainted/Network with Sections in Your Region: Team Project (starts at 1:30 PM!) LSAC Welcome and Introduction Workshops (smaller group activities): Everyone: - Planning Successful Activities (90 min.) 2 out of 3: - Funding (40 min.)
Social Media Strategies (40 min.) Communicating with Your Members (40 min.) Share Your Story SATURDAY Leadership Development System Course homework for the Engaging and Motivating Volunteers courseVolunteer Motivational Factors inventory sheet ACS Resource Fair SUNDAY Team Project: Pulling It Together Collaborative Projects Report Town Hall Meeting American Chemical
Society 36 YOUR HOMEWORK BE PREPARED for the Leadership Institute Bring an event idea to the Leadership Institute One that you are considering for your year as chair; or, Think of an activity/event that could be planned in collaboration with neighboring local sections. Identify past regional/joint/collaborative events/activities to share with your colleagues. American Chemical Society 37 American Chemical Society
Thank You for Participating! 2018 Pre-Leadership Institute Webinar: Leading Your ACS Local Section Additional Questions? Jason Ritchie, Chair LSAC Tracy Hamilton, Subcommittee Chair O&S Ellen Stechel, Subcommittee Chair T&T Charles Cannon, Subcommittee Chair Communications Greg Milligan, Subcommittee Chair Grants & Awards Mark OBrien, Staff Liaison LSAC
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