Virginia Union University Division of Intercollegiate Athletics & Community Wellness Student-Athlete Handbook 1 2 Panther Pride Since 1865 3 Virginia Union University Student-Athlete Handbook (SAHB), 2016-17 / Editing & Publications Jermaine J. Archer, 2016-17 4 Contents
PAGE Panther Pride..3 History of VUU..7 Athletic History......8 Philosophy..9 Mission and Vision.......10 Goals of Department....11 Department Expectations...............................................13 Athletic Department Staff Directory....15 Meet The Coaches....16 Organization of Athletic Department .17 Athletic Structure..18 Academic Conduct......22 Athletic Conduct...23 Sportsmanship and Ethical Conduct24 The Student-Athlete.....26 Services31 Financial Aid.33 Panther Challenge38 NCAA Compliance...40 Academic Rules and Regulations..48
Sports Medicine...54 Student-Athlete Contract........59 Appendix....61 5 We are a Central Intercollegiate Athletic Association (CIAA) & National Collegiate Athletic Association (NCAA) registered institution that offers a variety of Division II sport programs. 6 History of Virginia Union University Virginia Union University, a historical black university located in Richmond, Virginia, traces its roots back to the Wayland
Seminary, founded in 1865 by the American Baptist Home Missionary Society (ABHMS). The institution, however, is the result of the merger of four institutions: Wayland Seminary, Richmond Theological Seminary, Hartshorn Memorial College, and Storer College. The first classes at Virginia Union met on October 1, 1899. Dr. Malcom MacVicar, a native of Scotland, was named the first university president. In 1932, the school became a co-ed institution with the merger of Hartshorn Memorial College. In 1941, Dr. John Malcus Ellison, a graduate of Virginia Union, became the universitys fourth president and the first African American president. In 1964, Storer College, founded in 1867 by Free Will Baptists, and formerly at Harpers Ferry, West Virginia, also merged with Virginia Union, becoming the fourth component of the university. Virginia Union University today enrolls approximately 1,500 students including 330 at the graduate level. The university offers programs in multiple disciplines including Business, Education, Law, and Theology. 7
Virginia Union University 2015-16 Accomplishments Men's Cross-Country: CIAA Champions! (2nd Straight Year) Football: 8-3 Record Made NCAA Playoffs for the first time in 24 years 10th in Attendance Nationwide Wilbert D. Johnson-CIAA Track & Field Coach of the Year! Men's Basketball Coach: Jay Butler Guided VUU to the CIAA Semi-Finals Women's Basketball Coach: AnnMarie Gilbert Coached VUU to the team's 1st CIAA Championship in 32 Years
Guided VUU to the teams 1st NCAA Elite Eight Appearance in 34 Years Women's Basketball-9th in Attendance Nationwide Women's Basketball-Finished 4th in USA Today Final Poll (started the year ranked 317/322). 8 Athletic History Since joining the CIAA as a charter member in 1912, Virginia Union University Athletics have constantly been on the forefront of athletic achievement. The coaches have gone down as legends in their own time: Henry Hucles; Thomas Tricky Tom Harris; Dave Robbins & Wiliard Bailey. The school boasts six National Championships, two in football (1923 & 1948), three in mens basketball (1980, 1992, 2005) and one in womens basketball (1983). Many alumni athletes have gone on to distinguished careers in the professional leagues or in coaching. Among these there are NBA stars: Charles Oakley; Terry Davis; and Ben Wallace, as well as several NFL players: Pete Hunter; Herb Scott and Tony Leonard among others.
VUUs Athletic Achievements continue to this day, with all-time leading scorer in womens basketball Ashle Freeman; current National Champion in womens track, CEvan Jones; and current national leader in Runs Batted In (RBI), Softballs Taylor Hamilton. You too can be apart of the rich history of VUU Athletics, all you have to do is make the commitment to excellence! You cannot know where you are going, if you do not know where you have came from 9 Our Philosophy Virginia Union University accomplishes its mission by providing quality instruction in an intellectual stimulating environment that nurtures the mind (intellect), the heart (transformative leadership) and the hand (service learning) according to our founders motto and the institutions seal. _______________________________________ The Department of Athletics provides mechanisms to
meet the needs of each student-athlete through educational, athletic, social, and moral experiences. Policies and procedures have been established to promote gender equality and cultural diversity so that each student and employee may be afforded the best opportunities for a positive experience in an academic setting. The University and the Department of Athletics are responsible for providing the best possible environment for student-athletes to compete against quality opponents within the rules of the institution Central Intercollegiate Athletic Association, and the National Collegiate Athletic Association. Board of Trustees approved November 2000 10 Our Mission At VUU, our mission for the Department of Athletics is to cultivate the athletic, academic, and citizenship characteristics in all of our student-athletes. VUU coaches and staff are dedicated to promoting a culture in which
students will not only perform athletically, but will increase their willingness to become stakeholders in the community that surrounds this historical institution. Virginia Union University is nourished by its African American and Christian heritage and energized by a commitment to excellence and diversity: Provide a nurturing intellectually challenging and spiritually enriching environment for learning; Empower students to develop strong moral values for success Develop scholars, leaders, and lifelong learners of a global society. Our Vision The vision we have for all our student-athletes is to be a champion in every facet of life on game day, as a person, as a representation of your family, as a student, and lastly, as an athlete. 11 Goals Of The Department Academic Success Branding
Communications Community and Campus Engagement Competitive Excellence Integrity Talent Management Student-Athlete Experience Financial Stability and Fundraising 12 RESPONSIBILITY The goal of the Department of Athletics is to provide each studentathlete with the opportunity to develop their potential as both a student and an athlete. As student-athletes, you are the a highly visible population on campus. Your behavior and conduct impacts the reputation of your team, fellow athletes, Department of Athletics, and the University so be mindful of your actions and think before you react.
13 Department Expectations The structure of the Athletic Department describes the services that will be in place. The next area that is very critical is that of our expectation. The good Lord doesn't want us to be average. Every day that he gives us, we are obligated to do something to make us a better person, better student, and better athlete. With that being said, each person in this department must give four things to be successful. We all have four numbers that precede - it's your birth year. You have no control over when that happened. At some point there will be four additional numbers, they will represent expiration. You have no control over that number either. In between those two sets of numbers, there is a D-A-S-H. That dash is what you control. Everyone in this department must commit to his/her Discipline Attitude Sacrifice Habits. The road to success is always under construction. You
must use the best material - your mind, your precious time and refuse to take any shortcuts. Those who take short cuts, end up getting cut short. Life is a Journey not a sprint! 14 Expectations D-A-S-H Discipline Do the right thing! You can't be a champion on game day unless you practice to be a champion all week. Take care of your responsibility on a daily basis. Maturity is measured by your level of responsibility. Do your best and the Good Lord will take care of the rest! Attitude Rise above Nay-Sayers. You are not a mistake, you were born to be successful, expect to be successful, and prepare to be successful. You must flush all negative programming. The word FAIL stands for First Attempt In Learning. There is no such thing as failure, but there is such a thing as giving up too soon. Don't ever let anyone tell you what you can't do, You can do anything you want to do once you. Make up your mind and decide that you are going to do it.
Sacrifice You must allow yourself to be pushed beyond your comfort zone. Michael Jordan is known as one of the greatest to play the game of basketball. He was the first time he tried out for his high school varsity basketball team. His response was to go to the gym and shoot one thousand shots everyday -that's the definition of sacrifice. Habits Man/Woman does not decide their future-they decide their habits , and their habits decide their future. What you do in the dark will come to light. What you want to become, someone is already there . Research to see what they did to get there . If you steal one idea you are considered a thief. If you steal a lot of ideas, you are considered a researcher; embrace knowledge! 15 Athletic Department Staff Directory Director of Athletics..Joe Taylor Associate Athletic Director
& Compliance Director/SWA... .Felicia Johnson Administrative Assistant & Business Operations. ..Felicia Jackson Sports Information Director....Jim Junot Director of Athletic Facilities & Game-Day Operations. ..Jerome Furtado Head Athletic Trainer.Roland T. Lovelace, Jr. Head Outreach Athletic Trainer.Nicole Stevens Faculty Athletic Representative. ..Patricia Murray Academic Coordinator for Student-Athletes & Transfer Students (Marketing)..Shaquana Veney-Battle 16 Meet the Coaches Mens Basketball.......................................Jay Butler(Head) Womens Basketball.............................AnnMarie Gilbert Head)
Assistant.............................................................................Jasmine Young Bowling.......................James Washington (Head) Cheerleading Rah Rahs..Valerie Briggs Cross Country .................................Wilbert D. Johnson Golf..E. Lee Coble Tennis.Guy Walton Football.Mark James Assistant/Running Backs..Aaron Taylor Wide Receivers.....Toriano J. Morgan Offensive Line....Bill Holt Strength&Conditioning /Tight Ends..Trumaine Watson Special Teams/Defensive Backs..Jessie Thompson Line Backers /Defensive Coordinator.Michael Spencer Quarter Backs/Recruitment....Troy Taylor Recruiting Coordinator/Director of Operations.....Rashaad Harris Equipment Manager..Sam Davis Special Assistant...Bernard Rucker Leadership and Character..... Raymond Bell Softball....Sharika Joynes (Head) Track & Field...Wilbert D. Johnson (Head) Volleyball.Shaquana Veney-Battle
17 Organization of Athletic Department 18 VUU Athletics Structure 19 Structure of Athletic Department Focus Areas Our goal is to prepare our student-athletes for a successful experience during their matriculation here at Virginia Union University. The structure for a successful experience will be provided through four focus areas: Compliance
There are rules for the NCAA, the CIAA, and for VUU. There is a set of rules for both inside and outside the fence, as well as a set of rules for inside the classroom. It is the responsibility of all members of the Athletic Department to know and follow all rules. Read the handbook. An informed mind is a better mind. Our Compliance Coordinator, Ms. Johnson, conducts rules review sessions. We are ambassadors for this university. We must hold our standards to a higher level! 20 Structure of Athletic Department Academic Support Universities are not built for athletics; they are about teaching, learning and research. Once that understanding is clear, only then can a student become an athlete. Ms. Miller is our Academic Support
Administrator; she will assist in putting (and keeping) our student-athletes on track for graduation, semester by semester. We will support them with tutorials, study hall, computer labs and other programs for success. Our student-athletes attend college to earn a degree, not to "go pro." If that happens, great! However, we structure our department to first and foremost develop the medulla, the cerebellum and the cerebrum. Our student athletes must desire to become alumni! Athletic Workouts Workouts, practice and game day participation at a high level create fatigue. We must have in place a strong training and rehabilitation program for our studentathletes. Mr. Lovelace is the Athletic Trainer who gets support from Ms. Nicole Stevens and the Virginia Commonwealth University Medical Department. 21 Structure of Athletic Department There is a difference between discomfort, pain and injury. A contributor on an athletic team who is
injured cannot help his or her team win. A serious student-athlete knows the importance of taking care of his or her body. Student-athletes push themselves to get better, but when rehab is necessary, it is important to get proper and timely treatment. Our Strength and Conditioning Coordinator is Mr. Watson. Mr. Watson involves each student-athlete in a program to prepare him or her for a winning performance, not just on game day, but every day. One cannot be a champion on game day without working to be a champion daily. The component of nutrition is necessary for success. Most people dig their graves with their teeth. Strength and conditioning are prerequisites to being a member of this department. When student-athletes have these four focus areas in place, they have the opportunity to be successful during their college careers. Some take full advantage of the opportunity and go on to become All-Academic, AllConference, All-American or to join the professional ranks. Make each day count. Good luck! 22
Academic Conduct Attend all classes except for those that have been excused in advance. Inform instructors of absences prior to an athletic event and arrange for any make-up work required. Complete assignments and examinations when they are scheduled. Handle differences with instructors personally,
turning to the Faculty Athletic Representative only if the problem cannot be solved. Consult with academic counselors and attend tutoring sessions, supervised study sessions or other academic responsibilities and programs as directed. Maintain an academic course load of at least 12 hours per semester and make satisfactory progress towards a degree. Accept responsibility for maintaining eligibility to obtain a university degree within 4 years. 23 Athletic Code of Conduct Adhere to all local, state, and federal laws Abide by all VUU, CIAA, and NCAA rules adhere to sexual conduct/ harassment policy Adhere to VUU recruiting guidelines/policies Attend all organized practices unless officially excused Demonstrate appropriate sportsmanship at all athletic events No drinking of
alcoholic beverages when representing the university No gambling on any high school, intercollegiate, or professional sporting events No tobacco use (smoking, chewing, dipping, etc.) in VUU facilities or when representing the university. DO NOT ACCEPT any impermissible "extra benefits" from representatives of athletic interests (Boosters). Examples of "extra benefits" may be cash, rides, special discounts, offers of employment for your friends or relatives, etc. 24 Sportsmanship and Ethical Conduct For intercollegiate athletics to promote the character development of participants to enhance the integrity of higher education and to promote civility in society, student-athletes, coaches, and all others associated with these athletics programs and events should adhere to
such fundamental values as respect, fairness, civility, honesty and responsibility. These values should be manifested not only in athletic participation, but also in the broad spectrum of activities affecting the athletics program. (NCAA Bylaw 2.4) Each head coach, as well as the Director of Athletics, is responsible for providing appropriate conduct instruction to each student-athlete regarding positive techniques for the following playing-field situations: Communicating with officials and opponents on routine matters during athletic events Maintaining control during emotionally charged situations, including assisting a teammate or colleague that appears to be losing control. Reacting in a positive manner to an aggressive action by an individual or a group. 25 Sportsmanship and Ethical Conduct Coaches are to define actions that constitute
inappropriate conduct, and suggest ways to avoid such behavior. Unacceptable behavior on the playing field includes but is not limited to the following: Physical abuse of officials, coaches, opponents, or spectators. Throwing of objects. Inciting players or spectators to negative actions or to any behavior that insults or defiles an opponent's traditions. Use of obscene or otherwise inappropriate language or gestures. Making public statements which are negative, controversial, or outside the Department's policy. Participation in any action that violates generally recognized standards of intercollegiate athletic participation. 26 The Student-Athlete
Student Athlete Welfare 27 To Be A Champion On Game Day, You Must Practice Being A Champion Everyday! Do You Have What It Takes? 28 6 Pillars of Character Trustworthiness Respect Responsibility Fairness Caring Citizenship
29 Principals To Perfection Accountability Accountability breeds response-ability Consistency Consistency is courage in disguise Teamwork Team work makes the dream work 30 Class Attendance Excused absences include those incurred by the student's participation in university or class sponsored active ties. Examples of excused absences include band, chorale, gospel
choir, athletic teams, field trips, family emergencies, and significant illness. (Proof of family emergencies and illness is an important factor in being permitted to make up missed assignments, tests, etc.). Students who are absent due to university events are responsible for completing and submitting assignments due. A travel letter is created in GradesFirst with the form letter detailing the university policy regarding excused absences for university business. The departure and return dates and times will be listed on the travel roster document which excuses the student-athlete from class. Family Emergency or Death The university policy included above states that family emergencies are included as excused absences but "proof of family emergencies is an important factor in being permitted to make up missed assignments, etc." (Undergraduate Academic Catalog 2012-13, page 72) OSAS will support student-athletes in contacting their professors regarding absences caused by death in their family or emergencies but these events do not qualify as events that athletics excuses students' class attendance. As a
result, the student is responsible for providing the requested31 docun1entation to their professors. Services Available Tutoring The tutoring program is designed to supplement the students' own pursuit of learning. It is the goal of the OSAS to provide, upon request, tutorial assistance to any student-athlete enrolled in any class at VUU. All tutoring sessions must take place in OSAS or a location approved by the Tutorial Coordinator and/or the OSAS Director. Two or more missed tutoring appointments will require a meeting with a senior athletic administrator, coach, and academic advisor and can result in the cancellation of the tutor, missed practice time, playing time, or loss of scholarship. The Tutorial Coordinator will notify the student's OSAS academic coordinator and coach in writing of the student's absences. If a student-athlete is appointed a tutor as part of their study hall requirements, tutoring is mandatory and can only be canceled at the
discretion of an OSAS advisor. 32 Services Available Computer Technology The Computer lad is located within the OSAS office and has both daytime and evening hours. The lab provides desktop computers, laptop plug-in stations, and laser printers for student usage. Wireless access is also available to students. For more information about lab procedures contact your academic coordinator. Laptop Checkout Procedures Laptop computers are available for students to checkout during team travel. A student or coach may request a laptop from OSAS prior to the team's departure. If an OSAS staff member is traveling with the team, which staff member will be responsible for the laptop during travel and the student may access the laptop from the staff member when necessary. If no OSAS staff is traveling, the laptop will be checked out to the specific student-athlete via the OSAS Book Inventory Program. The
laptop is due back to the OSAS 24 hours after the team returns to campus. A limited number of laptops are available. If all laptops have been requested for checkout the OSAS will determine how to best meet the academic needs of all students. Consideration will be given to students who have specific projects requiring a laptop and/or an extended trip without a hotel business center. If a laptop is not returned, the student will be charged the replacement cost of the laptop. 33 Financial Aid 34 Financial Aid Virginia Union University athletics believes that this is the most critical part of the success of the student athlete. Any student athlete may receive scholarships or educational grants-in aid administered
by an educational institution that does not conflict with the governing legislation of the NCAA. Any student-athlete who receives financial aid other than that administered by the Student Athlete's institution shall no be eligible for intercollegiate athletics competition, unless it is specifically approved under the rules of amateurism. This can be found in by law 15 in the NCAA Division II Manual. 35 Financial Aid Policies and Procedures Monitoring of financial aid limits and requirements will be the responsibility of the Compliance Officer and the Office of Financial Aid. Student-athletes may not receive athletically related financial aid over a full grant-in-aid, which includes tuition, fees, room, board and books. A student-athlete may receive any other financial aid unrelated to athletic ability up to full cost of attendance; or the value of a full grant-in-aid plus a Federal Pell Grant, whichever is greater. It is the
responsibility of the head coach and the Compliance Officer to monitor the individual team limits for financial aid. Athletic Financial Aid Agreement The head coach shall be responsible for completing a Request for Aid form and submitting it to the Compliance Officer. The Compliance Officer is responsible for monitoring financial aid limits offered based on budgets. The Financial Aid Agreement must be signed by the Director of Financial Aid, the Athletic Director, Director of Compliance and the head coach. A copy of the Athletic Financial Aid Agreement will be kept on file while the remaining copies must be mailed to the prospect and signed by the prospect and the prospect's legal guardian. Once the form is completed it should be mailed to the Compliance Officer and placed on file in the Athletic Department. A transmittal is then sent to the Director of Financial Aid to be placed on Student Athlete's account. It is the desire of the athletic department that all returning students are awarded prior to July I of the upcoming academic year. All transfers or incoming freshman should be awarded before August I of the upcoming academic year. 36
Award for Athletes A financial award that is given to a student-athlete based upon athletic ability or sports performance is considered an athletic grant. At Virginia Union University these grants are issued as tuition waivers in the amount indicated in the student-athlete's financial award letter. No money or funds are actually provided to the University from the Department of Athletics. NCAA regulations limit athletic grants to bona fide educational expenses including tuition, fees, room, board, and required course-related books. An athletic grant is awarded for a maximum period of one academic year. The grant may be renewed for up to four years. The NCAA mandates the number of grants permitted for each sport. Grants are allocated at the discretion of the head coach. In compliance with the NCAA, the Department of Athletics must notify you about the renewal of your award on or before July 1, proceeding the academic year. If the athletic grant is not recommended for renewal you have the right to request a hearing to
appeal this decision. A letter will be sent with the nonrenewal indicating the proper procedures for requesting this hearing. Any questions regarding the terms of your athletic grant should be directed either to your head coach or the Director of Compliance. 37 Financial Aid Appeals 1. If Virginia Union University cancels, reduces or does not renew a student-athlete's athletic scholarship, the Office of Financial Aid (OFA) will notify the student-athlete in writing, at their permanent home address, (provided to the university either on the application for admission or other official university documents) via certified mail that he/she has the right to a hearing on the matter. The student athlete may also be sent an email notification informing him/her that a certified letter has been sent to their permanent address. 2. To request a hearing, the student-athlete must notify the Office of Financial Aid in writing within 15 calendar days of either receiving the certified letter or 15 days after the USPS first attempted delivery of the certified letter.
Written appeals delivered to OF A via US mail, in person, email or fax will be accepted if within this 15 day period. 3. The hearing will occur as soon as possible, but no later than 10 business days following the student athlete's written request. Requests received outside of the regular academic semester may take up to 15 business days, but will occur no later than the first day of the next academic term which could include the summer term. In special circumstances the chairperson of the appeals committee shall have the right to modify the committee makeup to provide substitute members external to the department of athletics. 38 Panther Challenge Greetings Panthers, For as long as we can remember, athletes have been trained with an innate skill to respond to challenges. Their existence lies in their ability to rise and meet certain challenges in life. This age old premise still rings true for a new generation of student-athletes. VUU Panthers respond to every single challenge whether it is on the playing field or in the classroom. The history of
our program is filled with stories of phenomenal young men and women who have risen to meet challenge after challenge with a spirit of excellence. This handbook will serve as a guide to keep you on that path of excellence. We have discovered that this student-athlete handbook will help you to navigate the changing world of athletics and academics at Virginia Union University. Included here is a wealth of information and resources to assist you during your matriculation as a student-athlete at this historic university. Every aspect of our relationship to the University is detailed in this handbook and you should require additional information it will provide you with the leads to get your questions answered. Our commitment is to assist you whether you are taking your first step into uni versity life or if you are on your way to commencement. Thus, we admonish you to become the leader that God has destined you to be. You have been gifted with the speed, strength and decision making ability that others can only dream of and it is your gift back to God to succeed on every level and on every field of human endeavors. We challenge you to become the very best student-athlete that you can possibly be. It is our promise to you to provide you with the proper guidance, teaching and concern for your future. I wish you much success during the year and I sincerely hope that you will enjoy all of the victories earned and lessons learned during the 2016-2017 academic year at Virginia Union University. Have a great year,
Joseph D. Taylor Director of Athletics 39 Student Athlete Contract (Our Copy) I understand that athletic grant-in-aid agreements are awarded on a year-to-year basis. Following the conclusion of an academic year athletic grant-in-aids may or may not be renewed. Violations of the StudentAthlete Handbook, Student-Athlete Code of Conduct and/or Student-Athlete Honor Code are grounds for grant-in-aid cancellation or reduction. I understand that in order to participate in intercollegiate athletics I must maintain academic eligibility according to NCAA, CIAA, and Virginia Union University rules, including being a full-time students by being registered for 12 credit hours each term. I also understand that I must pass at least 9 credit hours in a term in order to be eligible the following term. I understand that contents of the handbook, including
schedules, policies, rules and regulations may change, but that I will be informed of such changes. ______________________________________________ Print Name:________________________ Date:______________ Signature: _________________________ Sport:______________ Director of Compliance: ______________ Date:_______________ Director of Athletics:_________________ Date: ______________ DO NOT FILL THIS OUT 40 NCAA Compliance Rules and Requirements A Student Athletes Compliance Guide 41 Communication The Administrative Team will meet on a weekly basis to plan, evaluate and ensure the execution of Department policies.
All staff will meet every two weeks to share important information and to ensure ownership from all Athletic Department personnel. We will hold monthly all student-athlete meetings to reinforce our mission and vision. 42 Academic Eligibility Eligibility of transfer students will be determined by a transfer evaluation from the Admissions and Registrars Offices. The head coach or designee is responsible for submitting copies of college transcripts from all colleges attended to the Compliance Officer at the first available opportunity. All official copies are to be forwarded to the Admissions office for an evaluation of transferable credits. The Compliance Officer will also determine initial qualifier and amateurism status from the NCAA Clearinghouse. The transfer
status of all transfer student-athletes will be indicated on the recruit rosters, practice/participation rosters, and CIAA certification forms. All of the following must be on file before a certification decision will be giving for a transfer student-athlete: Transfer Release Form (from all institutions attended) All college transcripts Transfer Evaluation form 48C reports from NCAA Eligibility Center Account for time form 43 QUALIFIER (Q)
MINIMUM SAT & ACT SCORE REQUIREMENT You must meet minimum SAT and ACT scores in order to be a Qualifier under NCAA requirements: SAT= 820 ACT= 68 The sum of English, Mathematics, Reading, and Science. University Requirements Freshman 2.0 (1-30 credits earned Sophomore 2.0 (30-60 credits earned) Junior 2.0 (60-90 credits earned) Senior 2.0 (90-120 credits earned NCAA Requirements 1.80 after 24 attempted
hours 1.90 after 48 attempted hours 2.0 after 72 attempted hours 44 PARTIAL QUALIFIER (PQ) A partial qualifier is a student-athlete who does not meet the requirements for a qualifier but who, at the time of graduation from high school, presents one of the following requirements: a. Successful completion of the required core curriculum consisting of a minimum number of courses and a specified minimum grade point average in the core curriculum; or b. Specified minimum SAT or ACT score. A partial qualifier is eligible for practice conducted only in the institution's regular practice facility and athletically related financial aid, but may not compete in any outside competition during the first
academic year in residence. 2014-2015 ________________________________________ Please Note: Institutions may not certify a student-athlete as a partial qualifier until the Eligibility Center certifies the individual as a final, NO. 45 NONQUALIFIER (NQ) A non-qualifier is a student-athlete who has not graduated from high school or who presented neither the core curriculum grade-point average and SAT or ACT score required for a qualifier. a. A non-qualifier is not eligible for practice, competition or athletically related financial aid for one full academic year at the certifying institution. A non-qualifier may receive other institutional aid unrelated to athletics. b. A non-qualifier may not attend any practice sessions in any capacity, including any meeting characterized as practice. If a student-athlete's final certification status is a partial or non-qualifier, the student-athlete must establish an academic year of residency prior to representing the institution in outside competition. A partial or non-qualifier may participate in an institution's intramural program (not coached by a member of Athletics Department staff) but
may not participate on an institutional club team or outside sports team. A student-athlete who has never applied to the Eligibility Center is by default a non-qualifier until he or she applies and receives a final certification decision. PRACTICE PRIOR TO CERTIFICATION A recruited or non-recruited student-athlete who reports for athletics participation prior to receipt of a final initial eligibility certification decision and is otherwise enrolled or accepted as a full-time student, shall have a maximum of 45 days to practice but may not compete until the student has received final certification as a qualifier. After the 45-day period, if the student-athletes certification decision has not been made, the student-athlete is no longer eligible to continue practicing. The student-athlete must be a qualifier or a partial qualifier to continue practicing after the 45-day limit. 46 Transfer Students Major emphasis is placed on the applicants previous academic record and eligibility to return to the college or university last attended. Failure (on the part of transfer student) to submit complete records of all colleges and
universities attended, whether credit was earned or not, may constitute sufficient cause for dismissal from the University. The submission of fraudulent records may constitute grounds for denial of admission or dismissal from the University. Transfer Credits: Only grades of C or better are accepted for transfer credit. Each transcript is evaluated on its own merit in accordance with its conformity with the program of study at Virginia Union University. Applicants should be prepared to supply the catalog of the institution(s) previously attended. ____________________________________________________ 220.127.116.11.1 effective In addition to the requirements specified by Bylaw18.104.22.168.1 Additional Transferable Degree Credit Requirements for Partial Qualifiers and Non-qualifiers. In addition to the requirements specified in Bylaw 22.214.171.124, a transfer student from a two-year college who is either a partial qualifier or non-qualifier shall have a minimum of six semester or eight quarter hours of transferable English credit and three semester or four quarter hours of transferable math credit. Remedial English and math courses may not be used to satisfy this requirement. (Adopted: 1/15/11 effective: 8/1/11, for student-athletes initially enrolling full time in a collegiate institution on or after 8/1/11)
47 Eligibility KEY RULES FOR MAINTAINING ELIGIBILITY NCAA Athletes rules are required require to you to maintain be enrolled full-time in at least 12 hours of enrollment each semester. NCAA rules mandate that a student-athlete is immediately ineligible if full-time status is not achieved. Do Not drop below 12 hours per semester without the consultation and approval of your academic advisor. NCAA rules require you to earn 24 hours per academic year, with a minimum of 18 achieved during the fall and spring semesters. NCAA rules require you to declare a major by the beginning of your 5th Semester. In a situation where a studentathlete has failed to meet the minimum credit hours for eligibility, the student will be ineligible until the deficit has been made up and the total hours earned meet the minimum number of se1nester credits at the particular stage of their academic career. No more than 25% of the credits required for NCAA eligibility may be earned in Summer Session. Student-athletes are required by NCAA legislation to complete 40%, 60%, and 80% of their degree requirements by the third, fourth, and fifth years
of enrollment, respectively, to qualify for satisfactory progress. 48 Academic Rules and Regulations 49 Academic Advising Advising at Virginia Union University is a collaborative effort, between the student and advisor leading to the exchange of information that encourages the individual student to make responsible academic and career decisions. Each student-athlete is assigned a success coach in the Student Success Center on campus as well as an athletic academic coordinator in the Office of Student-Athlete Support. Student Success Center advisors are assigned by academic major and OSAS advisors are assigned by team. Students should meet with their success coach on a regular basis to gain valuable information for academic
success. Academic Coordinators for the Office of Student Athlete Support should only be consulted for general information. The ultimate responsibility for knowing requirements and deadlines rests with the studentathlete. Additionally, the Academic Dean of your college should be consulted for appeal procedures, taking courses off campus, processing late drop forms, and changing majors. 50 Academic Advising for Student-Athletes and Transfer Students The Academic Coordinator for Student Athletes is committed to providing the necessary services to facilitate the graduation rate of ALL Student-Athletes and transfer students. At VUU, we believe and support an environment promoting personal development to create well rounded individuals. The Coordinator is dedicated to fostering academic excellence and helping students prepare to become
positive contributors to society. The Coordinator specializes in presenting a unique agenda of time demands, responsibilities, and rules governing participation in intercollegiate athletics. All services are provided for a safe environment, where academic growth is top priority followed by personal development and independence for long-term success. Tutorial assistance is available in Ellison Room 311 to student-athletes in all areas of study. The University Writing Center is located on the second floor of Ellison Hall. 51 Study Hall The purpose of study hall is to provide a structured approach for completing assignments. Study sessions are monitored and quiet so that students can work without distractions. Student-Athletes are expected to come on time with all the necessary materials needed to be successful.
Participants Students who are required to participate in study hall include: All first year, student-athletes (transfers students included). Any student-athlete earning an overall GPA below 2.0. And any student-athlete with the recommendation of an Academic Coordinator and/or coach. Rules and Attendance will be monitored and recorded by appointed study hall monitors. 52 Text Book Distribution Books are provided for those students who have been approved by the Office of Compliance to receive textbooks. These books are property of VUU Department of Athletics and must be returned by the stated deadline at the end of each semester. A student-athlete can only receive books in a course in which he/she is actually enrolled and can only obtain books in person. Books received must be listed on the
course syllabus. Course-related materials such as art supplies and flash drives are not permitted by NCAA rules. At the beginning of each semester the student-athlete must come to the athletic department at the posted times with a copy of their current semester class schedule. When possible, these books will be supplied by the Athletic Book Bank. Any books not available in the Athletic Book Bank will be obtained from the bookstore with appropriate authorization of the OSAS. There will be no online purchases textbooks 53 Text Book Distribution Every textbook obtained from the Book Bank and the Bookstore must be entered into the OSAS Book Inventory and checked out to the specific student-athlete. A receipt listing all the textbooks checked out to the student-athlete is printed and kept on file. The student athlete signs a statement stating "I understand
that I am responsible for returning any and all course materials loaned to me by the VUU Athletics Department." A student-athlete who drops a course and adds a different course will not be allowed to obtain books for the new course until books for the dropped course are returned. At the end of the completed semester all books must be returned to the designated representative in the OSAS. To receive credit for returned textbooks, every book must be checked back into inventory at the time it is returned. In the event that a textbook is lost or stolen student-athletes are not provided with replacement books. Any books not returned will be charged to the student-athlete's account and will not be paid by scholarship funds. A student will not be able to receive books for the following semester until all books from the previous semester are returned or have been charged to the student's account. Any student-athlete involved in the sale or theft of books will risk suspension, criminal charges and possible loss of athletic scholarship. 54 Social Media
Policies & Procedures The VUU Division of Intercollegiate Athletics & Community Wellness recognizes and supports its student-athletes & performers rights to freedom of speech, expression, and association, including the use of social media networks. In this context, however, each student athlete & performer must remember that playing and competing for VUU is a privilege, not a right. As a representative of the university, you are expected to portray yourself, your team, the university and the brand, in a positive manner at all times. Any online postings therefore, must be consistent with federal and State laws, team, department, university, and NCAA rules & policies (including the guidelines listed below). If you participate on a social networking site, you must keep the following guidance in mind: Everything you post is public information. Any text or photo placed online is completely out of your control the moment it is placed online even if you limit access to your site. Information (including pictures, videos, comments, and posters) may be accessible even after you remove it.
Use caution when adding someone or inviting someone to be a friend. Many individuals are looking to take advantage of students athletes, to get close to student athletes to give themselves a sense of membership, or to gain information about you, your teammates, or your team for the purposes of sports gambling or negative publicity. 55 Social Media Policies & Procedures Limit giving out information about your whereabouts or future plans, to minimize the potential of being stalked, assaulted, or the victim of other criminal activity. What you post will affect your future. Many employers and graduate school admissions officers review social networking sites as part of their overall evaluation of an applicant. Consider how you want people to perceive you before you give them a chance to misinterpret your information (including pictures, videos, comments, and
postings). Similar to comments made in person, the Division of Intercollegiate Athletics will not tolerate disrespectful comments and behavior online, such as: 1. Derogatory or defamatory language 2. Comments that create a danger to the safety of another person or that constitute a credible threat of serious physical or emotional injury to another person 3. Comments or photos that describe or depict unlawful acts, assault, abuse, hazing, harassment, or discrimination, selling, possessing or using controlled substances; or any illegal or prohibited conduct, including violating university policies. 56 Social Media Policies & Procedures Monitoring and Consequences The Division of Intercollegiate Athletics & Community Wellness reserves the right to have staff members review
and/or monitor student athletes & performers social networking sites and postings. Any violation of law or of NCAA, the university, or division policies, or evidence of such violation in your online content is subject to investigation and sanction of law enforcement agencies. The university reserves the right to determine appropriate sanctions for any violation of this policy. Guidelines As a student athlete or performer at VUU, you are required to comply with all rules and policies of the university and your team including retaining control over your online/social media presence. Failure to do so could result in your suspension, or expulsion from the team and/or the university. Listed below are the best ways to leverage and use social media tools: 1. If you wouldnt want your parents to see it, then DONT post it. 2. If you even hesitate for a second to post it, then DONT. There is a reason you hesitated in the first place. 57 Social Media
Policies & Procedures Contd. 3. Make sure that your pictures are appropriate. This includes your photo streams and online albums. 4. Your Twitter handle and Facebook name and URL should not contain profanity, or slang. 5. Privacy settings only go so far. Social media is public. Always keep that in mind. 6. Respect yourself, the team, VUU, our opponents, and all others, at all times. 7. The laws of the real world still apply on social media. For example, underage drinking, harassment, hate crimes, cyber bullying and cyber stalking are all against the law and university policy. Remember that teachers, coaches, teammates, peers, the media, and others are watching and listening. 8. Never take, post, or send, nude or sexually suggestive pictures, or video of you or anyone else. 9. Reposting profanity is no different than using it in your original posts. Dont do it.
10. Avoid replying to and retweeting Twitter users with vulgar names. 11. Remember that social media content can be subpoenaed by law enforcement and the court system. 12. Dont allow a hater or distractor to bait you into negative conversations. Ignore them. If necessary, report their conduct to the proper university authority. 13. If you dont like something that a media member says or posts about you, your coach, or teammate, ignore it. Engaging in a battle on Twitter, Facebook, Instagram, Reddit, or other social media outlets is a battle you wont win. 58 Social Media Policies & Procedures Contd. 14. Opinionated topics should be off limits, period. Do not comment on race, religion, gender or sexual orientation.
15. VUU has many teams and activities. Take the time to give them a shout out and be supportive of their hard work. 16. What happens in the locker room stays in the locker room. The things that are said and discussed in this private team setting should never be discussed on social media, or publically. 17. Dont tweet, or post during class. This is disrespectful to your instructor and your classmates. In addition, you are a student first and should focus on class time, and your education. 18. Multiple mentions, or pictures of the same business, or product may be considered an endorsement, which is not permitted according to NCAA legislation. This could impact your eligibility as a student athlete at VUU. 19. You are a representative of Virginia Union University and this team. You are expected to maintain a professional profile and social media presence at all times.
20. Social media is permanent and discoverable. Hitting delete does not make it go away. THINK before you hit send. 59 Sports Medicine 60 Mission Statement PANTHERS SPORTS MEDICINE The mission of the Virginia Union University Sports Medicine program is to protect and enhance the health and welfare of Virginia Union University student athletes competing in recognized intercollegiate sports programs. This will be done within the framework of the six domains of athletic training as stated by the National Athletic Trainers'
Association including: 1. 2. 3. 4. 5. 6. Injury Prevention Recognition and Evaluation of injuries Management and treatment of injuries Injury rehabilitation Organization and Administration Education and Counseling 61 Medical Records Student-athletes have a responsibility to truthfully and fully disclose their medical history and to report any changes in their health to the team's healthcare provider.
Medical records should be maintained during the student-athletes collegiate career and should include: A. Record of injuries, illnesses, new medications, or allergies, pregnancies, and operation whether sustained during the competitive season or the off-season; B. Referrals for and feedback from consultation, treatment, or rehabilitation; C. Subsequent care and clearances; D. A comprehensive entry-year health-status questionnaire and an updated health-status questionnaire each year thereafter. Components of the questionnaire should consider recommendations from the American Heart Association and the 3rd Edition participation; Physical Evaluation. E. Immunizations. It is recommended that student-athletes be immunized for the following: 1. Measles, mumps, rubella, (MMR) 2. Hepatitis B 3. Diphtheria, tetanus (and boosters when appropriate) 4. Meningitis
62 Medical Records Written permission, signed by the student-athlete that authorizes the release of medical information to others should be signed annually. Such permission should specify all persons to whom the student-athlete authorizes the information to be released. The consent form also should specify which information may be released and to whom. 63 We Are Committed VIRGINIA UNION UNIVERSITY IS COMMITTED TO UPHOLDING THE PRINCIPLES OF STUDENTATHLETE WELFARE AS OUTLINED BY THE NCAA. THE DEPARTMENT OF ATHLETICS WILL BE CONDUCTED IN A MANNER DESIGNED TO PROTECT AND ENHANCE THE PHYSICAL AND
EDUCATIONAL WELFARE OF STUDENT ATHLETES. TO ACCOMPLISH THIS, THE DEPARTMENT OF ATHLETICS WILL ENSURE THAT THE FOLLOWING ISSUES ARE ADDRESSED: Quality Overall Educational Experience Cultural Diversity and Gender Equity Health and Safety Student-Athlete/Coach Relationship Fairness, Openness and Honesty Student-Athlete Involvement 64 Student Athlete Contract (Your Copy) I understand that athletic grant-in-aid agreements are awarded on a year-to-year basis. Following the conclusion of an academic year athletic grant-in-aids may or may not be renewed. Violations of the StudentAthlete Handbook, Student-Athlete Code of Conduct and/or Student-Athlete Honor Code are grounds for grant-in-aid cancellation or reduction.
I understand that in order to participate in intercollegiate athletics I must maintain academic eligibility according to NCAA, CIAA, and Virginia Union University rules, including being a full-time students by being registered for 12 credit hours each term. I also understand that I must pass at least 9 credit hours in a term in order to be eligible the following term. I understand that contents of the handbook, including schedules, policies, rules and regulations may change, but that I will be informed of such changes. ______________________________________________ Print Name:_________________________ Date: _____________ Signature: __________________________ Sport:_____________ Director of Compliance: _______________ Date:______________ Director of Athletics: __________________Date: _____________ 65 APPENDIX 66
Appendix 67 Appendix Leaders arent born, they are made. And they are made just like anything else, through hard work. And thats the price well have to pay to achieve that goal, or any goal. Vince Lombardi The difference between the impossible and the possible is a mans determination. Tommy Lasorda Champions arent made in gyms. Champions are made from something they have deep inside them a desire, a dream, a vision. Muhammad Ali
Dont measure yourself by what you have accomplished, but by what you should have accomplished with your ability. John Wooden Luck has nothing to do with it, because I have spent many hours , on the court working for my one moment in time, not knowing when it would come. Serena Williams 68 Do You Have What It Takes? 69