Seminar on Airport Management: Security and Quality

Seminar on Airport Management: Security and Quality

INTERNATIONAL CIVIL AVIATION ORGANIZATION Seminar on Airport Management: Security and Quality, Balanced Commitments (La Antigua, Guatemala, 14 to 18 October 2002) THE CHICAGO CONVENTION In November 1944, at the invitation of the United States of America, 52 States met in Chicago to consider the problems of international civil aviation. The outcome was the Convention on International Civil Aviation. The 96 articles of the Chicago Convention established the privileges and restrictions of all Contracting States and provided for the adoption of the International Standards and Recommended Practices (SARPS), as contained in the 18 Annexes of the Convention. The International Civil Aviation Chicago Convention was the origin of the ICAO. ICAOs ANNEXES

Annex 1: Personnel Licensing Annex 2: Rules of the Air Annex 3: Meteorological Service for International Air Navigation Annex 4: Aeronautical Charts Annex 5: Units of Measurement to be used in Air and Ground Operations Annex 6: Operation of Aircraft Annex 7: Aircraft Nationality and Registration Marks Annex 8: Airworthiness of Aircraft Annex 9: Facilitation

Annex 10: Aeronautical Communications Annex 11: Air Traffic Services Annex 12: Search and Rescue Annex 13: Aircraft Accident Investigation Annex 14: Aerodromes Annex 15: Aeronautical Information Services Annex 16: Environmental Protection Annex 17: Security Annex 18: The Safe Transport of Dangerous Goods by Air CONTRACTING STATES ICAOs ASSEMBLY ICAOs COUNCIL PRESIDENT Representatives of 33 Contracting States aproved by the Assembly SECRETARIAT SECRETARY GENERAL ICAOS ORGANIZATIONAL STRUCTURE THE ASSEMBLY The Assembly is the Organizations sovereign body. It

comprises all Member States and each one has a voting right The Assembly meets at least once each three years Its main functions, besides electing ICAOs Council and approving the Organizations budget and expenses, are: to examine ICAOs work regarding the Technical Cooperation Bureau. It also establishes guidelines for future work. Jan 25, 2020 TCB-5 ICAOS ORGANIZATIONAL STRUCTURE THE COUNCIL ICAOS Council is the Organizations executive body, therefore responsible before the Assembly. It is elected for a period of three years.

When electing Council Members, the Assembly should ensure that all member States are adequately represented in the following groups: Most important States regarding air transportation; States which contribute the most in the provision of premises and services for civil air navigation; Designated States, so as to ensure that the main geographical regions in the world are represented before the Council. Jan 25, 2020 TCB-6 ORGANIZATIONAL STRUCTURE THE PRESIDENT OF THE COUNCIL The President of the Council is elected for a period of three years and is eligible for re-election. Jan 25, 2020 As set forth in Article 51 of the Chicago Convention, the functions of the President are, among others: on behalf

of the Council, direct the work of the Organization and exercise its good offices in negotiating difficult issues regarding international civil aviation. TCB-7 ORGANIZATIONAL STRUCTURE PERMANENT COUNCIL COMMITTEES In performing its work, the Council is assisted by: The Air Navigation Committee The Air Transport Committee The Finance Committee The Joint Support of Air Navigation Services Committee The Unlawful Interference Committee Technical Co-operation Committee Jan 25, 2020 TCB-8

Organizational Structure THE SECRETARIAT The Secretariat is headed by the Secretary General, who is appointed by the Council and is the chief executive officer of the Organization. The Secretary General also serves as Secretary of the Council. In addition to the Office of the Secretary General, which is responsible for financial issues, external relations, public information, evaluation and audit, as well as regional matters, the Secretariat comprises five main Bureaux: Jan 25, 2020 Air Navigation Bureau (ANB) Air Transport Bureau (ATB) Technical Co-operation Bureau (TCB) Legal Bureau (LEB) Bureau of Administration and Services (ADB) TCB-9

ICAO OFFICES ICAO Headquarters MEXICO PARIS CAIRO DAKAR NAIROBI BANGKOK LIMA Jan 25, 2020 TCB-10 TECHNICAL CO-OPERATION BUREAU Jan 25, 2020

TCB-11 STRUCTURE OF THE TECHNICAL COOPERATION BUREAU DIRECTOR D/TCB DEPUTY DIRECTOR (DD/TCB) AFRICA (FAF) ASIA-PACIFIC (FAP) ASSISTANT TO DIRECTOR (ADTC) AMERICAS (FAM) EUROPE & MIDDLE EAST (FEM) FELLOWSHIPS

(FSU) FIELD PERSONNEL (FPS) PROCUMENT (RPRO/FPRO) BUDGET (PBU) TRAVEL INFORMATION TECHNOLOGY (ITU) Permanent Staff: 57 in TCB 15 in RP Consultants & Technical Experts: 360 in the Field and HQ Jan 25, 2020 TCB-12

TCB: FIELD OPERATIONS SECTIONS AFRICA (FAF) ASIA-PACIFIC (FAP) AMERICAS (FAM) EUROPE & MIDDLE EAST (FEM) Initiate and assist in programming and identification of potential civil aviation projects within respective regions. Prepare and revise project outlines, proposals and documents, assessing their compatibility with technical standards. Represent TCB in the process of obtaining project approvals. Assess suitability of experts, training courses & equipment for TC projects. Provide technical support to field personnel. Monitor execution of projects through: Frequent communication with civil aviation administrations, UNDP HQ & field offices, funding institutions, Project Coordinators & ICAO Regional Offices; Missions to the field; and Reports on project achievements & problems received from the field.

Jan 25, 2020 TCB-13 TCB: FIELD PERSONNEL SECTION (FPS) Responsible for the recruitment of personnel for technical co-operation field programme. Arranges for appointment of selected candidates and administers the conditions of service of field staff in accordance with provisions of ICAO Field Service Staff Rules and ICAO Field Personnel Instructions Manual. Develops standards for establishment & grading of field posts. Negotiates with States on availability & release of technical co-operation experts Ensures speedy and efficient management of all aspects of personnel administration of field staff. Works closely with ICAO Personnel Branch on matters of common concern. Jan 25, 2020 TCB-14 TCB: PROCUREMENT SECTION (FPRO) Responsible for procurement of equipment, supplies &

related consultancy services for TC programme. Specific functions are: o o o o o o Investigate sources of supply Obtain price quotations Negotiate with suppliers on specifications, prices & delivery Evaluate tenders Prepare contracts Arrange for documentation, insurance, shipping & installation. Maintain close liaison with civil aviation departments, ICAO field staff & Field Operations Sections on matters of specifications & cost ceilings. Responsible for the operation of Civil Aviation Purchasing Services (CAPS). Jan 25, 2020 TCB-15

TCB: PROGRAME BUDGET UNIT (PBU) Administratively responsible to D/TCB but under the functional direction of the Chief, Finance Branch. Responsible for day-to-day financial control of all TC activities, including: Certification of funds available for project expenditures; Preparation of Trust Fund Project Budgets; Establishment of obligations; Preparation of AOSC budgets & control of AOSC expenditures; Preparation of financial reports & statements related to TC activities; Forecasts of income & expenses Coordination with Finance Branch concerning receipt of TC funds & their prudent investment. Jan 25, 2020 TCB-16 TCB: FELLOWSHIPS UNIT (FSU)

Objective: To provide basic civil aviation skills or advanced training to qualified candidates, with preference for Fellowship training in developing countries in order to promote civil aviation self-sufficiency. Training in developing countries may be processed and awarded by Regional Offices while training in developed countries is handled at HQ. Works closely with Field Operations Sections in Fellowship nomination and award process. Proposes training programme, including training institution, once ICAO Fellow is identified. Coordinates payments to Fellows and training institutions. Prepares monthly summary of implementation status of Fellowships, by project and by country. Jan 25, 2020 TCB-17 SUPPORT FROM: Air Navigation Bureau (ANB) & Air Transport Bureau (ATB) Provide technical inputs during project formulation and implementation Take part in TCB planning missions, seminars or short consultancies Coordination with ANB on TRAINAIR activities and with ATB on Aviation Security matters.

Legal Bureau (LEB) Provides legal advices and inputs on TCB contracts, agreements and memorandum of agreement. Finance Branch (FIN) Provides functional direction to PBU in carrying out day-to-day financial control of all TCB activities. Works closely with FSU in Fellowship payment procedure. Personnel Branch (PER) Provides personnel staffing at Headquarters. Assists FPS in matters of common interest. Jan 25, 2020 TCB-18

SUPPORT FROM: Regional Offices assist TCB in the following: Award of Fellowships for training at Centres located in the respective regions; Briefing and debriefing of TC project staff en route to or back from assignments; Coordination in certain cases of field experts assigned to intercountry projects; Project identification, design & formulation (as required); Monitoring of project implementation; Participation in backstopping, planning, technical & other missions; Review of draft project documents, Project Progress Reports, Project Terminal Reports & Tripartite Review Reports; Occasional attendance on TCB behalf at regional meetings involving TC activities. Jan 25, 2020 TCB-19 TC Project Development Proposed TC Project Project Outline / Project Formulation Framework (PFF)

Project Document Project Budgets Project Approval Project Revision Jan 25, 2020 Conceived through discussions between ICAO & Governments Present major elements of project: (objectives, targets, stakeholders interests); Provide guidance for systematic, logical examination of project. Defines inputs of Government & ICAO; Justify nature & duration of consultant cooperation, training & equipment; Establish performance indicators; Specify monitoring/evaluation mechanism. Pro-forma costing of Personnel, Fellowships & Equipment according to ICAO Project Formulation Handbook (PFH) By President of ICAO Council, UNDP & Govt Major revision introducing new concepts & objectives into project should be approved by President of ICAO Council.

TCB-20 TC PROJECT IMPLEMENTATION Dependent on the timely delivery of agency inputs: Recruitment of Consultants Field Personnel Services (FPS) Award of Fellowships Fellowships Unit (FSU) Procurement of Equipment & Services Procurement (PRO) Final responsibility for project implementation and coordination lies with Field Operations Sections.

Jan 25, 2020 TCB-21 TC PROJECT EVALUATION Project Monitoring & Backstopping: Correspondence: HQ & Project Area Officer. Missions for administrative and/or technical backstopping. Project Reports: Project Performance Evaluation Report (PPER) / Annual Project Report (APR) Tripartite Review Report Annual Project Summary Technical Reports Consultants Debriefing Report Project Terminal Report Jan 25, 2020 Project Evaluation:

To determine how well long-term & immediate objectives have been or are being met To assess efficiency of projects implementation & relevance to Governments needs. Types of Evaluation: Project Performance Evaluation or Internal Evaluation In-depth Project Evaluation: normally for large-scale projects. Thematic Evaluation: to review, in depth, basic facet of technical cooperation.

Ex-Post Facto Evaluation: to determine relevance, effectiveness & impact. TCB-22 OVERHEADS Operational costs of TCB are financed mainly from overhead charges levied on actual project expenditures of the Technical Co-operation Programme. For non-UNDP funded projects, TCB calculates the actual costs of its inputs in the form of experts, fellowships and equipment, and adds to the total cost of these inputs the appropriate percentage overhead rate as compensation for execution of project. Jan 25, 2020 TCB-23 TECHNICAL COOPERATION PROGRAMME MODALITIES UNDP / ICAO PROJECTS

MANAGEMENT SERVICES AGREEMENTS (MSA) CIVIL AVIATION PURCHASING SERVICE (CAPS) TRUST FUND AGREEMENTS (TF) Jan 25, 2020 TCB-24 TECHNICAL COOPERATION AND FINANCIAL RESOURCES (1) UNITED NATIONS DEVELOPMENT PROGRAMME (UNDP) RECIPIENT GOVERNMENTS

OWN RESOURCES UNDP / ICAO PROJECTS INTERNATIONAL BANKING INSTITUTIONS Jan 25, 2020 OTHER AGENCIES OR DONOR COUNTRIES TCB-25 ICAOS TECHNICAL COOPERATION PROGRAMME SCOPE TYPICAL PROJECTS WORLDWIDE TRAINAIR PROGRAMME REGIONAL

PROJECT RER/01/901 (CIS) NATIONAL PROJECT GREECE Jan 25, 2020 TCB-26 TCB/ICAO & UN Peacekeeping Missions A Partner in the Reconstruction and Institution-Building Process in Strife-Torn Regions Jan 25, 2020 TCB-27

Bosnia and Herzegovina Background History: May 1996 Upon the request of IFOR and OHR, ICAO Needs Assessment Team visits Bosnia to assess the situation and assist in determining means required to provide for air traffic services (ATS) for civil operations at the Sarajevo airport. 1999 ICAO reached an agreement with EC to implement project Assistance to Bosnia & Herzegovina in the field of Civil Aviation (BIH/99/901). Jan 25, 2020 TCB-28 TCB Project: Assistance to Bosnia & Herzegovina in the field of Civil Aviation Objective: Assist Government in implementing the elements required for safe and efficient civil aviation infrastructure in accordance with ICAO SARPs. Duration:

Project Budget: Funding Agency: Jan 25, 2020 2 years 1 million Euros European Commission TCB-29 TCB Project: Reopening of Pristina Airport, Kosovo Objective: Assist UNMIK conduct a comprehensive assessment of the airport, operation, infrastructure in line with ICAO SARPs and reopen Pristina airport to international civil aviation. Duration: 0.5 months in Nov 1999 Project Budget: US$60,000 Funding Agency: UN Interim

Administration Mission in Kosovo (UNMIK) Jan 25, 2020 TCB-30 TCB & UN Transitional Administration in East Timor (UNTAET) Background History: Oct 1999 UN establishes UN Transitional Administration in East Timor (UNTAET). Jan 2000 ICAO, in response to UNTAET request, conducts fact-finding mission to Dili, East Timor. Following the mission, an Inter-Agency Service Agreement was concluded with the UN Field Administration and Logistics Division, Department of Peacekeeping Operations (FALD/DPKO). Jan 25, 2020 TCB-31 TCB in Afghanistan

2001 - UN Sanctions Committee (UNSC) on Afghanistan approved the resumption of CAPS procurement. As a precondition for IATAs transfer of funds from overflight charges collections to the Ministry of Civil Aviation and Tourism (MCAT) of Afghanistan, ICAO and IATA were both mandated to conduct bimonthly surveys of MCAT and its related expenditures. The first survey took place in March 2001. Jan 25, 2020 TCB-32 Somalia: Civil Aviation Caretaker Authority for Somalia (CACAS) Objectives:

Provision of air traffic services to aircraft in Somalia s airspace. Technical & operational support for Somalias airports. Establishment of a civil aviation administrative hub. Training of national personnel. Provision of a rapid response to United Nations Emergency Operations. Jan 25, 2020 TCB-33 CONGO (DEM. REP.): Support to MONUC (Mission de lOrganisation des Nations Unies au Congo) Air Operations

OBJECTIVES: i. ii. iii. iv. Assessment of airports to be used by MONUC. Review of Airport Conditions after use by MONUC. Issue of Recommendations to upgrade the Airports for the safety of MONUC operations. Technical support during Airports rehabilitation. Project Total: Activities implemented Future activities presently envisaged Project Duration: Jan 25, 2020 $ 50,000 $400,000

10 months TCB-34 WORLD FOOD PROGRAM Project: Review of Air Operations Duration: 4 months OBJECTIVES: i. ii. Review of WFP Air Operations. Submission of Recommendations with view to improve the risk management of its Air Operations. iii. Technical support to prepare manuals and procedures for Air Operations and Aviation Safety management. iv. Technical support to set up a pre qualification audit programme for contracted Air Operators. Project total:

Jan 25, 2020 $175,000 TCB-35 AMERICAS REGION Colombia: Master Plan for the Development of Civil Aviation Duration: 6 years MAIN OBJECTIVES: i) Establishment of an Air Navigation Development Master Plan to identify the different factors to be taken into consideration in managing the air traffic infrastructure; ii) Assistance in the preparation of specifications and procurement of infrastructure materials, as well as study, design, construction,

maintenance, repair, reconfiguration, expansion and improvement of the countrys airports; iii) Introduction of the TRAINAIR methodology at the Aeronautical Studies Centre; iv) Institutional strengthening of the Civil Aviation Department; v) Planning and implementation of CADs recruitment and training programmes. AMERICAS REGION (continued) Colombia: Duration: Master Plan for the Development of Civil Aviation 6 years INPUTS: i) International experts in different areas of specialization for a total of

267 months of work. ii) A group of local professionals being trained abroad. iii) Procurement of operating and training equipment to support project activities. BUDGET: Personnel Mission expenses Subcontracts Training Equipment Sundry Project total $2,900,000 $70,000 $5,470,000 $260,000 $66,450,000

$90,000 $75,240,000 TCB/ICAO Facts and Figures Jan 25, 2020 TCB-38 TECHNICAL COOPERATION PROGRAMME 1989 $ 2000 $ 2001 $ 7,709,000 5,602,000 428,000 0

0 13,739,000 2,844,432 0 173,335 297,849 188,746 3,504,362 3,246,726 363,059 8,420 79,978 15,012 3,713,195 3,169,000 554,000 64,000 13,588,112 455,067 1,891,622 22,042,638

11,259 37,988,698 43,893,510 3,628,322 1,816,372 20,150,563 7,214,486 76,703,253 AFRICA National projects Regional projects Trust funds MSA CAPS TOTAL THE AMERICAS National projects Regional projects Trust funds MSA CAPS TOTAL

3,787,000 TECHNICAL COOPERATION PROGRAMME 1989 2000 2001 $ $ $ 774,900 0 2,697,752 3,418,245 430,596 586,902 27,930

675,458 6,684,705 4,455,036 TOTAL 4,987,000 460,000 10,042,000 0 0 15,489,000 7,321,493 16,430,051 TOTAL 10,664,380 2,821,163 198,881 0 0 13,684,424

1,100,347 0 1,324,462 189,840 159,872 2,774,521 1,060,219 449,597 935,101 512,685 876,392 3,833,994 EUROPE/MIDDLE EAST National projects Regional projects Trust funds MSA CAPS ASIA/PACIFIC National projects Regional projects

Trust funds MSA CAPS TRUST FUND AND MANAGEMENT SERVICES AGREEMENT PROJECTS (Including management costs millions of dollars) 35 30 25 20 15 10 5 0 Global programme UNDP SYSTEM PROJECTS (Millions of dollars) 50 40 30 20 10

0 Government UNDP Fellowship Awards (Years 1990-2001) 1400 1200 1000 800 600 400 200 0 61 59 39 27 41

Countries 25 22 20 22 24 Fellow s hips 22 31 GLOBAL TECHNICAL COOPERATION PROGRAMME (Millions of dollars) 120 100 80

60 40 20 0 1997 1998 1999 2000 2001 TECHNICAL COOPERATION BY REGION IN 2001 (Millions of dollars) EUR/ME ASIA/PACIFIC 16,430,051 3,833,994 AFRICA 3,713,185

THE AMERICAS 76,703,253 THE AMERICAS 76.18% ASIA/PACIFIC 3.81% EUROPE/MIDDLE EAST 16.32% AFRICA 3.69% THANK YOU FOR YOUR PARTICIPATION

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