Purchasing Quarterly Meeting - TTUHSC

Purchasing Quarterly Meeting - TTUHSC

Texas Tech University Health Sciences Center PURCHASING QUARTERLY MEETING TTUHSC PURCHASING Purchasing will be conducting Quarterly meetings to provide:

New information System updates Announcements Answer questions Agenda Techbuy Reminders

Purchase Category Selection Required Attachments W-9s added by comments Punch-out vendors TeamApp How to identify who the fund manager is PO/Encumbrance Change request

Closing orders Request for signature process Bid Limits and contracting process Questions and Answer period Purchase Category Selection Select the purchase category that is correctly related to the items you are purchasing.

The purchase category allows the order to route to the correct departments and purchaser for approval. Required Attachments Valid quote W-9 if vendor has not been established Pre-approval form if an event PO

ICQ if individual performing services Insurance certificate if vendor will be on premises Agreement if required by vendor W-9s Please attach to internal attachments if W-9 is received prior to requisition. Purchasing will work with the vendor team to establish the vendor.

Please do not attach W-9 using the comment feature after the requisition has been processed. This prevents us from having the ability to remove the document. Punch-out Vendors Please do not accept substitutions when using a punch-out vendor. Purchasing is unable to modify punch-out orders in TechBuy. If the item is

not available, please cancel the item on the current order using the PO/Encumbrance change request. Next, create a new punch-out order requesting the replacement item. TeamApp It is recommended to have 2 approvers for each fund for backup purposes. How to identify who the fund manager is

How to identify if a user is on a specific fund Enter TeamApp through Webraider under the F&A Work Tools tab. Click on Team Application. Team Application Next, click Reports and Financial Profile Access Report.

Reports Financial Profile Access Report Enter fund number in the fund field. Click Search.

Enter Fund Number Search The search results will display the fund manager(s), approver(s), requester(s), and shopper(s).

Closing Orders FY15 is half way complete. Please monitor your encumbrances and close orders when the order is complete/paid. Orders are not complete until the invoices are paid. Please do not close orders if the items have just been received and have not been paid. If the order is closed Accounts Payable cannot pay the invoices.

To access the PO/Encumbrance change request system go to the F&A Work Tools tab in WebRaider. In the Purchasing/Payment Services section click on PO/Encumbrance Change Requests to enter the system. PO/Encumbrance Change Requests

To enter a new change request click New. Next, enter the PO# in the PO field and click View. New Enter PO# and click View

To close a single line item click Close in the action column of the item you would like to close. Click Close To close full order click Close All Lines. This will close the full order and does not

require negative amounts to be entered in the amount column(s). Click Close All Lines Once all line items are selected to be closed. Enter a comment explaining why the lines are to be closed and click Submit.

Submit Enter Comment Signature Request Link Submit contract documents that are not directly associated with a TechBuy requisition through the link on TechBuy home/shop page.

Signature Request Link Addendum Link

The signature request link will pull up a email box. Please complete requested information (items 1- 4) and attach document to be signed to the email. Bid Limits The bid limits table is located on the Purchasing website in the TTUHSC Shoppers site. Click Bidding and Solicitations.

Bidding and Solicitations In the Bidding and Solicitations click Bid Limits to pull up the bid limits table. Bid Limits

Contract Process There are several ways to access established contracts in TechBuy. First, is from the Bidding and Solicitation sites. Click on Established Contracts. Established Contracts

The established contract link will take you to the TechBuy Contracts. There is a search by vendor name or by category. As seen below, these are vendors available on contract for Answering Services. Vendor Name Category

The second option to enter the established contracts is through the TTUHSC Contract Tool located in the announcements in TechBuy. Click Contract Tool Icon For additional

assistance Questions ?

Recently Viewed Presentations

  • Forging Industry Technical Conference Columbus, OH PRO-FAST Dean

    Forging Industry Technical Conference Columbus, OH PRO-FAST Dean

    Converted Navy Price Fighter Forging cost guide into dynamic should-cost tool. Supporting forging R&D projects, both past and present. Reduced costs, quicker delivery, increased weapon system readiness. Addressing elements of all five DLA Goal Areas.
  • ¡Qúe Lástima! The Mexican Peso Crisis of 1994 -1995

    ¡Qúe Lástima! The Mexican Peso Crisis of 1994 -1995

    Mexico lost $1.5 billion in reserves in a period of three days. Future Devaluation The outgoing president did not want to devalue the peso while he was still in office, so he left this task for the new president to...
  • Introducing our new name…

    Introducing our new name…

    New program approval process, with Senate approval in late November. September 2011. First cohort of 60 students. July 1, 2013. BTM Program joins the School of Business & Economics. September 2013. ... (Ryerson) BTM programs. Creating a community at Laurier.
  • Engaging, adapting, adopting. Graeme Anderson Climate Specialist Agriculture

    Engaging, adapting, adopting. Graeme Anderson Climate Specialist Agriculture

    Adoption & Practice change - rule of thumb! We all change practice/behaviour when : IT WORKS! (Proven Technology or Practice) The technology/practice is known & proven to work, not a risky experiment
  • Business Plan Preparation ESBM 4830 & EMEN 4825

    Business Plan Preparation ESBM 4830 & EMEN 4825

    Leeds College of Business University of Colorado Boulder, Colorado ... BS and CF in Appendix with detailed assumptions Customer survey: summary results and how conducted Resumes Development Gantt timeline Drawings, specifications, layout Capital expenditure detail Other import information that ...
  • Centralized Support for Service Desk and Desktop across

    Centralized Support for Service Desk and Desktop across

    Cox and Sian Shumway. Directors, UCSF IT Service . Desk and Field Services. July 11, 2013 " If the customer feels like it was poor service, then it was poor service. We are in the customer service perception business."
  • Template


    ASEAN Summit. ASCC Council. AEC Council. APSC Summit. รัฐมนตรีอาเซียนด้านสิ่งแวดล้อม (AMME)
  • Night by Elie Wiesel

    Night by Elie Wiesel

    Background of Novel: This story is about Elie Wiesel, a young teenage, Jewish boy who is a survivor of the holocaust. The story takes place in Sighet, Transylvania, Hungary, and Auschwitz, Germany in 1944-1945 The German troops invade his hometown,...