UN REGIONAL WORKSHOP ON THE 2020 WORLD PROGRAMME

UN REGIONAL WORKSHOP ON THE 2020 WORLD PROGRAMME

UN REGIONAL WORKSHOP ON THE 2020 WORLD PROGRAMME ON POPULATION AND HOUSING CENSUS Management Information Systems and Other tools for Management and Monitoring of Field Enumeration By Syed Hassan Raza Chief Statistical Officer Pakistan Bureau of Statistics Muhammad Riaz Deputy Census Commissioner Pakistan Bureau of Statistics Colombo, Sri Lanka, 8 -11 May 2018

Sequence Introduction Importance Of MIS Population Census in Pakistan Population Census Management Information System of Pakistan Other tools for Monitoring Future Enhancement Plan 3

Introduction Management information system, or MIS, broadly refers to a computer-based system that provides managers with the tools to organize, evaluate and efficiently manage operations Management information system can include Software, Databases, Hardwares and Decision Support Systems that helps in decision making, 4 IMPORTANCE OF MIS Effective and Efficient Management of Resources

Provision of Right Information to Right Person at Right Time Provides base for accurate decision making MIS and other technologies is a mean of increasing resource efficiency, data quality, and timeliness of census results. 5 Population Censuses in Pakistan In Pakistan Population and Housing (P&H) is being conducted after every 10 years across the entire nation, however the last census which was due in 2008 but was conducted in 2017. Six Censuses have been undertaken so far Census No.

Year Population (Million) First 1951 33.7 Second 1961

42.8 Third 1972 72 Fourth 1981 83.78 Fifth

1998 134.7 Sixth 2017 207.7 6 Methodology for Census - 2017 Reference Day Census Day 15th March, 2017

Children born after 15th March, 2017 were not counted Persons died after 15th March, 2017 were counted Households or members temporary away were counted 7 Methodology Contd. Enumeration Method

Information recorded on machine readable, Intelligent Character Recognition (ICR)questionnaires by the Enumerators through canvasser method i.e, Door to Door Visit Initially three forms have been designed for 6th Population and Housing Census Form-1 Household listing operation Form-2Individual information on core questions and housing characteristics Form 2-A Sample questionnaire having detail questions on education, migration, economic activity and disability etc has been dropped and will now be conducted after the finalization of the census results 8

Field Enumeration Census has been conducted in two phases Each phase had a duration of 30 days Two blocks were assigned to one Enumerator Each Block was completed in 14 days with first 3 days for House Listing, 10 days for filling-up of Form-2 and one day for enumeration of homeless population One soldier accompanied each

enumerator supported by Local Police / Civil Armed Forces to provide the security and credibility 9 POPULATION CENSUS MANAGEMENT INFORMATION SYSTEM OF PAKISTAN 10 Modules of Census MIS

Area List Module Enumerator Database Module Field Monitoring Module Population Summary Form Module Census Questioners Verification & Scanning Module Data Cleansing Module Analysis Module

Census Data Reporting Module Integration Module 11 Area List Module Development of Mauza Database. SET UP COMPRISING OF Census District District / Tehsils/ Taluka / Cantonments / Agencies

Census Charge Qanungo Halqa / Part of Urban Area Census Circle Patwar Circle/ Part of Urban Area Census Block Basic Unit of Geographical Area 200 to 250 households 12

Enumerator Database Module Designation Census District Officer Charge Superintendent Domain Single District / Tehsils/ Taluka / Cantonments / Agencies Single Qanungo Halqa / Part of Urban Area Circle Supervisor Single Patwar Circle/ Part of Urban Area

Enumerator Normally Two Blocks 13 Field Monitoring Module Record of daily progress by field monitoring staff of district level offices Record of queries by general public Record of actions taken in response of any query Miscellaneous reports

14 Population Summary Module Data Entry Application Generation ofError Lists and other Analysis Reports Data cleansing Interface Provisional Summary Results Interface 15 Provisional Results 16

Census Questionnaire Verification & Scanning Module Data Entry Application for input of District and block wise number of questioners were manually verified. Record of queries by general public. Data Entry Application for input of District and block wise number of questioners that were being scanned as well as verified by key correction operators. 17 18

Data Cleansing Module Interface for importing data of a district from flat file into database. Reporting Interface for initial cross checking of block wise summary result with provisional results. Generation of Flat File for processing with CSPro Program. 19 Analysis Module Analysis Module comprising on different

databases containing data of different socio economic data for cross checking of socioeconomic indicators. Household and person level view of record to analyze the changes. 20 Census Data Reporting Module District Census Reports (DCRs) Provincial Census Reports(PCRs) National Census Report (NCR) 21

Integration Module Comprising on Miscellaneous Reports and Views. Role of Bridge between all other Modules. Different Type of Logins as per domain. 22 Other Tools for monitoring Besides the regular supervisory arrangements through Charge Superintendents and Circle Supervisors, other measures were also taken to ensure conduct of credible and transparent census in

the country. These measures include: Establishment Of Control Room International Observers Monitoring Deployment Of Armed Forces Personnel Field Quality Control (FQC) Forms Establishment of: Census Operational Committee, National Census Apex Committee, Provincial, Divisional, Administrative District and Census District level Coordination Committees Vigilance Teams have been formed. 23 Other Tools for monitoring

ESTABLISHMENT OF CONTROL ROOM Control Rooms were set up at Census District level up to the PBS (HQ), In order to receive the complaints regarding : Missing/non-coverage of areas, Under or over enumeration of individuals To ensure complete coverage of the census To initiate quick remedy to the field problems during the census operation, Cont. 24 Other Tools for monitoring

The Control Rooms performed following functions: a) To watch the progress of census work, b) take measures to complete work in time, c) receive signals from the field staff about problems being faced and respond quickly to the messages received. d) The telephone number of the control room and its mailing address were communicated to all concerned census functionaries down to the level of the Enumerators and up to the level of Chief Census Commissioner . 25 Other Tools for monitoring

International Observers Monitoring PBS requested UNFPA Pakistan to identify and arrange International/National monitors for monitoring/observation of the census field operation. Seventeen International/National monitors/observers were arranged by UNFPA. Total six teams comprising of five international and twelve national monitors / observers were formed with the following objectives: To document the census process and the way data being collected. To observe/monitor objectively the census against international standards and national legislation to increase the credibility and transparency of the census process.

Document lessons learned and good practices for building capacity in future censuses. CONT. 26 Other Tools for monitoring OBSERVATIONS The quantity of materials (questionnaire, ball-pen, marker, vest, clipboard, bags, etc.) supplied were enough as no monitor/observer reported any shortage of census materials in his/her province of duty. The PBS put a lot of efforts in logistics planning for supply of census material and retrieval of filled in Census forms. There was a good logistics plan in the general organization of the census especially with regards to movement of enumerators and materials.

Respondents were very enthusiastic, cooperative and responsive and appeared quite willing to respond to all questions. Enumerators handled the questionnaires very well; many of them were ready to put in extra hours to get the job done. Majority of the enumerators were locals and so had no language or access problems with the head of the household. This made data collection very easy on the whole. 27 Other Tools for monitoring OBSERVATIONS There was no report of any household or area that was omitted. In many areas, the enumerators inferred the response on disability and transgender because they felt it was culturally sensitive (or offensive) to

ask the head of household such questions. The Army also administered a questionnaire which had information on total number of household members. The first phase of the census in terms of logistics and data collection was generally a success. 28 Other Tools for monitoring Deployment of Armed Forces Personnel 200,000 Army Personnel were deployed on Census duty 44,000 Army Personnel were deployed for field operation alongwith civilian enumerators.

The remaining personnel were used for provision of security to the field staff, Census material and logistic support. 29 Other Tools for monitoring Deployment of Armed Forces Personnel These military enumerators played various roles: In many instances enumerators did not feel free going into certain areas but for the presence of the army personnel they covered the area freely. Secondly, the army provided some much needed logistics for the census. In many districts/tehsils, the army camp served as the

safe haven for the questionnaires retrieved. 30 Other Tools for monitoring Deployment of Armed Forces Personnel In some instances, army-acquired vehicles where used in conveying civilian enumerators to the CB. Army were also involved in making open air announcement with their vehicles and calling on all who were yet to be enumerated to signify so that the respondents could be informed of what to do particularly in urban city. Finally, the soldiers were also playing a role of enumerators as they collected information about respondents through the civilian enumerator, but not directly speaking with the respondents .

31 Other Tools for monitoring Field Quality Control (FQC) Forms Special FQC forms were devised to check the quality of the data collected through field. These forms were to be filled by all officers visiting / checking the field. - Charge Superintendent and Circle Supervisor had to randomly check the house listing operation in their area and ensure that . all buildings within the block have been numbered and correct procedure had been adopted. Each Circle Supervisor will visit

his/her area and fill up at least 5 Field Quality Control Forms, (FQC) in each block. Similarly at least 5 such Forms will be filled up by the Charge Superintendent from each Circle in his census charge, and they will match it with the Census Forms filled-in by the Enumerator during Census Operation. In case of any discrepancy, he/she will point out mistakes to the 32 Enumerator for correction. Future Enhancement Plan 33 Planning for Upcoming Census

Tablet Based Census. Usage of GPS coordinates for enumeration in field Usage of Biometric features Online Monitoringand Management Module of Field Operations 34 THANK YOU 35

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