Level 2 Occupational Health Committee Training 1 How

Level 2 Occupational Health Committee Training 1 How

Level 2 Occupational Health Committee Training 1 How to conduct inspections 2

Administration Emergency exits Washrooms No smoking policy Cell phones Breaks 3

Form OHCs Number off Move to occupational health committee (OHC/ committee) with your number You will practice working through the projects with your committee 4

Course materials Name card Workbook Self check Evaluation Reference publications Inspections: A Guide for Committees and Representatives Investigations: A Guide for Committees and Representatives

Legislation 5 Learning objectives 1. Purpose of inspections 2. How to plan an inspection

3. How to conduct an inspection 4. How to handle inspection results 5. How to review inspection system 6 Introductions Instructor Introduce yourselves Name

Employer Industry How long have you been part of the OHC? Does the OHC conduct regular inspections at your workplace? 7 Icebreaker project

Select a spokesperson to guide the discussion as you review questions Discuss each question and record answers in workbook Spokesperson will explain to class 8 Icebreaker project

1. What personal experiences have you had with inspections in your workplace? 2. Can you think of some reasons why people may not want to conduct inspections? Think of ways to overcome each reason. 3. Record what you want to learn about workplace inspections today (one point for each person in your group/OHC).

9 Objective 1 Purpose of inspections 10 What is an inspection? A formal inspection is a planned walkthrough or an examination of:

A workplace Selected work areas Particular hazard(s) Work practices Machinery, tools, equipment 11 Project: Benefits of inspections

Take five minutes to discuss how inspections can make your workplace healthy and safe Record answers in workbook Be prepared to share with class 12 Benefits of inspections Prevent incidents and illnesses Help avoid many of the costs associated with

incidents Communication with workers Raise OHCs profile and improve awareness of occupational health and safety 13 Purpose of inspections Compare current conditions with standards

Determine if gaps exist Identify causes for gaps Develop recommendations for corrective action 14 Employers duties Employer is accountable to: Ensure inspections required by OHS legislation

are performed effectively Ensure that OHC or representative conducts regular and effective inspections (regulation 28) Provide OHC and workers with all required information at place of employment (SEA 316) 15 Employer inspections

OHS legislation requires employers to inspect: Plant (SEA 3-1(1)(w)) System of work Working environment Specific hazards related to the work 16

Examples of inspections employer must perform What to inspect? Regulation Inspecting workplace Reg 23, Examination of plant

Duty to ensure safety of respirators Reg 89, Inspection of respiratory protective devices Work at height

Reg 107, Inspection of full body harness, etc. Mobile equipment Reg 155, Visual inspection Mobile equipment

Reg 156, Inspection and maintenance Scaffolds Reg 193, Maintenance and inspection Cranes Reg 216, Inspections

WHMIS Part XXII, Controlled Products Workplace Hazardous Materials Information System 17 What inspections does OHC perform?

Regular, planned inspections of the workplace (reg 28) Inspections with an occupational health officer (OHO) (reg 20) Intermittent and special inspections 18 When to conduct special OHC inspections

Increasing health and safety concerns Introduction of new equipment Inexperienced workers start work Incidents occur Dangerous occurrences take place An OHO finds a deficiency 19 Purpose of OHC inspections

To identify hazards To check effectiveness of inspections conducted by employer To check effectiveness of elements in employers health and safety system 20 Purpose of OHC inspections Discuss concerns with workers

Review records, logs, books required by employer First-aid register Maintenance logs Crane logs Lists of chemical and biological substances 21 How can employer help with OHC inspections?

Provide training Provide resource and time Help plan and schedule inspections Help develop checklists Encourage OHC to look for root causes 22 OHC inspections training

Include general knowledge about: Health and safety standards Legislation Process to conduct inspections How to identify hazards and assess risk 23 OHC inspections training

Site-specific information about: Workplace hazards and hazardous areas PPE information (including limitations) Work processes and work areas Workplace engineering controls 24 OHC inspections training

Worker orientation and training necessary to work safely Equipment and materials suppliers recommendations How to handle concerns 25 Project: How inspections make OHCs effective

In your group, list three ways inspections can make your committee more effective Record answers in workbook Be prepared to share answers with class 26 How inspections make OHCs effective

Listen to worker concerns Learn more about the workplace (hazards and risks) Identify root causes that help employers health and safety system Recommend corrective action (including follow up) 27

Objective 2 How to plan an inspection 28 How often to inspect? Work out schedule with employer

OHS Division recommends before each OHC meeting 29 How in depth should inspections be? Work with employer to decide Consider workplace Tools and technology

Work processes and people Get help from outside OHC when needed 30 What should OHC inspect? Its up to the OHC Divide workplace and assign areas to OHC members or teams

Members inspect specific items 31 Who on OHC should inspect? All OHC members Co-chairpersons Ask employer to involve specialists 32

Plan inspection OHC and employer decide: Inspection schedules How often an item/area must be inspected How to notify employer of inspection results 33

Inspection reminders Consider what to inspect Entire workplace Every hazard Every item in employers OHS system Inspect entire workplace with reasonable time (at least annually)

34 Video Inspecting for hazardous conditions 35 Workplace hazards

What is a hazard? Activity, situation or substance that could harm a worker Two broad categories: Health hazards Safety hazards 36

Health hazards A health hazard is any agent, situation or condition that can cause occupational illness Five types: 1. Chemical hazards 2. Biological hazards 3. Physical agents 4. Work design (ergonomic) hazards 5. Workplace stress (harassment and violence)

37 Safety hazards A safety hazard is anything that could cause an injury Injuries caused by a safety hazard are usually obvious: Slip, trip or fall Pinch or nip point on machinery Fall from a height

Material falling on a worker Fire or explosion 38 What is risk? A risk is the chance that a hazard will actually harm a worker

Risk factors to consider: Frequency: How many workers and how often Severity: How serious the harm Probability: How likely could it happen 39 Risk assessment To help set priorities Think about:

How many workers and how often are they exposed to each hazard? How seriously could workers be harmed? How quickly could a dangerous situation arise? Have problems come up before? 40 What to inspect

Make list of things to inspect Plant Structures Materials Machines, tools and equipment Chemical and biological substances 41 What to include on list?

Health and safety programs Policies, plans and procedures People Orientation, training and supervision Task procedures and safe work practices 42

What to include on list? Work environment Light, noise, heat/cold, ergonomics, ventilation First-aid, fire and emergency plans PPE Respirators, hard hats, safety shoes, safety glasses, clothing

43 What to inspect? Review Maintenance records Incident history Incident reports Manufacturers manuals

SDS sheets 44 What to inspect? Talk with workers Workers may grow used to a hazard OHC is a fresh pair of eyes that can help identify hazards

45 Housekeeping Consider: Clutter Exits and entrances Tools and equipment

Overcrowding Waste, spills, leaks 46 Items inventory form 47 Project: Inspections

1. Discuss hazards at your workplace 2. Record one hazard that needs to be inspected for each person in your group 3. Select three items from your groups list What sections from the regulations apply? 4. Discuss hazards with class 48

Whats next? Use your list to: Identify risk and potential exposure to each hazard Use hazard lists to develop checklists and inspection recording forms

Lists are never final always re-evaluate 49 Hazard and risk assessment Establish priorities Some hazards may have higher priority Chemical and biological hazards Tools and equipment

Machinery OHCs need to inspect all hazards 50 Project: Risk assessment 1. Discuss risk for three hazards identified by your group

2. Determine priority list from highest to lowest hazard 3. Choose spokesperson to discuss priorities 51 Identify standards Standard: A workplace requirement Inspection will compare what you find against standards and identify deficiencies

Build standards into checklist questions Use standards when writing recommendations 52 Standards measure workplace conditions Equipment (operators) manuals Industry best practices Legislation

Supplier information/instructions 53 54 Develop inspection documents Create/Develop what types of documents? Checklists

Recording forms Note: Its not a legal requirement and there are no standard forms 55 Checklists Advantages

Consistent, systematic and efficient Help inspectors remember what to inspect (wont miss anything) Allow for comparing current conditions with standards Help with developing recommendations 56 Checklists

1. Identify what to inspect 2. Identify standards to measure workplace conditions 3. Take each standard and develop yes/no question 4. Organize questions by topic 57

Example: WHMIS degreaser Step Checklist development 1. Identify what to inspect

Safe use of a controlled product 2. Identify standards to measure workplace conditions Regulation 325: An employer who acquires a controlled product for use at workplace must

have an SDS for that product 3. Take each standard and develop yes/no question Did a current SDS come with the controlled product?

Organize questions by topic 4.

SDS Container labels Worker training 58 Checklists Organize checklist/questions by topic

People Work environment Chemical/Biological hazards Machinery, tools and equipment Safe operating procedures 59 Checklist: Orientation and training practices

Safety procedures Supervision Experience Ergonomics Work 60 Checklist: Machines and mobile equipment Electrical equipment

Hand tools, PPE and clothing Elevators, hoists and lifts First aid and fire protection Emergency response 61 Checklist: Light and illumination Dust, fumes and vapours Work area design Hot and cold conditions

Noise Housekeeping and storage 62 Checklist: WHMIS products Biological substances Chemicals Other materials of concern to workers

63 Checklist: Work operations Types of equipment/tools New process/machinery Safe operating procedures Maintenance Cleaning operations

64 Project: Checklists 1. For the three recorded hazards, use OHS legislation to create two question to use on a checklist 2. Use blank checklist in workbook to record questions

Questions determine if inspection condition meets standard 65 Checklists Shortcomings May not cover everything Do not perform inspections simply to complete a checklist

Inspection monitors employers health and safety system Inspectors may miss hazards and worker concerns 66 Inspection recording form Identify hazards not on checklist

Record: Each area or item inspected Hazards and risk for each item Exemplary situations (e.g., excellent housekeeping or safe work procedures) 67 Inspection recording form

Record worker concerns Supplement checklists Discuss at next OHC meeting 68 Objective 3 How to conduct an inspection

69 Before inspection Review necessary documents Determine inspection route Assemble resources 70

Floor plans and work-flow diagrams Identify: Inspection routes and meeting places Hazards and incidents Bottlenecks New technology Storage rooms

71 Resources Clipboards Pens/Pencils Inspection checklist Recording forms

Employer provides resources you need to Measuring tape/ruler Flashlight conduct inspection PPE Resources depend on what you inspect 72 Resources

Monitoring equipment Air monitors, noise metres Sampling containers Approved containers for sending samples to lab Special PPE for specific hazards/conditions 73

The inspection Communicate with workers and supervisors Use inspection checklists and forms Look for hazards Check employers health and safety system Inspect safely Minimize disruptions

74 The inspection Look in out-of-the-way places Use your senses Take careful notes Follow up on concerns raised on previous inspections

75 The inspection What if there is something wrong? Record concern Talk with workers Determine hazard and assess risk Tell supervisor or employer

If its serious, hold an OHC meeting 76 Communicating with workers Purpose of inspections are to find facts not faults Ask about patterns (e.g., incidents, illnesses) Ask about orientation and training Pay attention to new and inexperienced

workers Discuss previous concerns raised by workers 77 Subcontractors and inspections OHC has no authority over workers of other employers Employer must coordinate OHC activities with

any other employers at the workplace OHC follows employers process to identify safety concerns regarding subcontractors 78 Subcontractor concerns Note hazard and inform supervisor If its serious, discuss with supervisor

immediately Check effectiveness of employers policy 79 Project: Hazard identification 1. Review photo assigned to your group 2. Identify hazards/concerns on inspection record form in workbook

3. Determine a standard using OHS legislation 4. Share with class 80 81 82 83

84 85 86 87 88

89 90 91 92

Objective 4 How to handle inspection results 93 OHC responsibilities Discuss what was found

Develop recommendations Meet immediately if concerns are serious Record meeting minutes 94 Effective recommendations Short-term solutions solve immediate causes of problem

Long-term solutions remove the root cause 95 Recommend corrective action Gather consensus Report to appropriate authority Develop and present recommendations (advantages and disadvantages) Identify root causes

Encourage promptness (include short-term recommendations if necessary) Record minutes and inform workers 96 Regulation 28, Inspection of place of employment On written notice by OHC of an unsafe condition or contravention, employer must:

Take immediate steps to protect workers safety Take suitable action to correct situation Inform OHC in writing of actions taken (or not taken) 97 Corrective action

Employer may not be able to correct some problems without lengthy research or outside help Employer must still make it safe for workers (short-term solutions) Inform workers of status through process until complete 98

Develop recommendations 1. Use hazards/concerns noted from hazard identification project (photo) 2. Note applicable OHS legislation 3. Develop short- and long-term recommendations (use minutes form in workbook) 4. Share with class

99 No recommendations? Be proactive Record inspection in meeting minutes Promote organizations health and safety success stories Plan OHC meetings, video screenings and

safety talks 100 Objective 5 How to review inspection system 101 Inspection evaluation

OHCs role to review effectiveness of employers health and safety system Inspections are proactive taking action before someone is injured Aspects of work can change and require updates to inspection process Processes, technology, chemicals, tools and equipment 102

What to ask Is inspection system working properly? Are inspections identifying concerns, hazards and risks? What effects are inspections having? Is the frequency of inspections appropriate? 103

How to improve Talk about inspections at OHC meetings and with workers Good documentation Post meeting minutes for others to review Look for new ideas 104

How does employer help? Sets standards Provides resources and training Shares information and consults OHC Helps OHC evaluate effectiveness of inspection system 105

Summary 1. The purpose of inspections 2. How to plan an inspection 3. How to conduct an inspection 4. How to handle inspection results 5. How to review inspection system 106

Important websites saskatchewan.ca worksafesask.ca ccohs.ca 107

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