Pre-submittal Meeting Request for Qualifications September 26, 2017,
Pre-submittal Meeting Request for Qualifications September 26, 2017, 1:30 pm 2017 PVC-LINED CONCRETE SEWER PIPE AND MANHOLE REHABILITATION - NORTH CONSTRUCTION MANAGER AT RISK Project Number WS90500272-2 and 2017 PVC-LINED CONCRETE SEWER PIPE AND MANHOLE REHABILITATION - SOUTH CONSTRUCTION MANAGER AT RISK Project Number WS90500272-2 Welcome and Introductions Cathie Rodman, Contracts Specialist Design and Construction Procurement [email protected] 602-495-3654 Joanne McLaughlin, Equal Opportunity Specialist Equal Opportunity Department [email protected] 602-534-1279 Cindy J. Smith, Civil Engineer III, Project Manager Water Services Department Meeting Information Please sign-in Please hold questions until after the presentation
This is your ONLY opportunity to ask the City Staff questions Agenda Project Description Scope of Work Small Business Enterprise (SBE) Requirements Submittal Requirements Selection Schedule Questions? Project Background PVC-Lined RCP Sanitary Sewer System Pipe diameters ranging from 30 to 72 2005 & 2006 Condition Assessments Recommendations: 4.5 miles of sewer pipe 103 manholes Rehabbed from 2002 to 2014 June 2014 to January 2017 Inspected: 113.8 miles of sewer pipe 1,142 manholes Project Description 2017 Condition Assessment by PEC recommends the repair of:
71 pipe segments of approximately 8.3 miles 190 manholes North Program 37 pipe segments approximately 4.2 miles 72 manholes South Program 34 pipe segments approximately 4.1 miles 118 manholes Project Map Hand-out will be provided Project Locations: North of Dunlap Avenue Item 1 2 3 4 5 6 7 8 9 10 11 12 13
662 782 236 687 1013 911 762 902 859 Scope of Work Plan the Work Collaborate with City and CAI consultant Pipe Rehabilitation Repair PVC-liner Line with CIPP Dig and replace Manhole Rehabilitation Epoxy coating repair PVC-liner repair Structural inserts Replacement Prepare GMPs Perform the work Vendor Registration Register in the Vendor Management System PRIOR to submitting a Statement of Qualifications.
New Requirement Include the Vendor Number on the cover of the Statement of Qualifications and Bid Proposal Package/Envelope. New Firms - After Registering, the City will email a Vendor Number within two days. How to Register Information is available at: https://www.phoenix.gov/finance/vendorsreg Small Business Enterprise Program (SBE) Goal Setting Methodology Subject to City of Phoenix Code, Chapter 18, Article Vl, pertaining to participation of Small Business Enterprise firms NO established small business goal for Design Contracts Established by City of Phoenix Goal Setting Committee Goals based on certified SBE firms available in each of the specified trade areas identified in the project specs Trade areas with less than 3 certified SBE firms are not considered in the calculation of the overall goal Successful Prime will work with the Small Business Team prior to goal setting CMAR Goals are required to be met at each GMP and during the life of the project SBE Pre-Award Requirements-CMAR No SBE documents due at time of submittal Outreach Efforts and SBE Plan should be actively in development
Good Faith Efforts If Contractor is unable to meet the goal Must submit fully documented waiver request to SBE Goal Committee To locate certified firms visit: https://phoenix.diversitycompliance.com Select: City of Phoenix Directory of SBE Certified Firms Small Business Outreach and Compliance REMEMBER confirm certification status of a firm Post-Award SBE Requirements SBE documents due to EOD at each GMP Contractors Statement of Proposed SBE Utilization Letter of Intent to Perform as an SBE Subcontractor/Supplier SBE firms must be certified at the time of each GMP SBE participation counted for certified firms performing a Commercially Useful Function (CUF) in their certified
scope of work Contractor is required to demonstrate good faith efforts to utilize small business throughout the contract All subcontractors/suppliers must be reported within the B2G System All small business participation will be tracked and reported by the Equal Opportunity Department Contact Information Joanne McLaughlin Equal Opportunity Specialist Equal Opportunity Department 200 W. Washington Street, 15th Floor Phoenix, AZ 85003 602.534.1279 [email protected] CMAR - Statement of Qualifications Criteria A. General information (15 points) B. Experience and Qualifications of the Firm (20 points) C. Experience of Key Personnel to be Assigned to this Project (25 points) D. Understanding of the Project and Approach to Performing the Required Services (30 points) E. Overall Evaluation of the Firm and Its Perceived Ability to Provide the Required Services (10 Points) Statement of Qualifications Criteria SOQ Cover Letter project title, project number, full firm company name, contact
person, address, phone number, vendor number, and the email address of your contact person for the project. Evaluation Criteria - including project organizational chart Additional Content including resumes, photos, charts, or other information MAXIMUM Pages Permitted = 12 pages + Evaluation Criteria - including organizational chart, resumes, and/or other information + Photos, charts / graphs or other evaluation content Statement of Qualifications Criteria What WILL be Counted Toward Maximum Number of Pages: Each side of a page with criteria information. Pages that have photos, charts, and graphs. What WILL NOT be Counted unless they contain information that may be considered by the selection panel): Cover letter, front and back covers, Table of Contents, and
tab dividers Statement of Qualifications Criteria Submit SEVEN (7) Copies for each SOQ that the firm is interested in providing services for. SOQ is Due: 12:00 Noon, local time Friday, October 13, 2017 Phoenix City Hall 200 West Washington Street, 6th Floor Submittal Box Grounds for Disqualification Receipt of SOQ after the specified cut-off date and time Too few copies of the submittal Deposit of SOQ in the wrong location
Violating the Contact with City Employees policy SOQ Due Date 12:00 Noon, local time Friday, October 13, 2016 Phoenix City Hall 200 W. Washington Street 6th Floor, Submittal Box Selection Schedule SOQs Due Firm Notified for Award Scope Meeting October 13, 2017 Early November 2017 November 2017 Information on Street Transportation Design and Construction Procurement Webpage https://www.phoenix.gov/streets/procurement/current-opportunities
Notifications (if any) Plan Holder List Pre-submittal Power Point Presentation Pre-submittal Sign-in sheet Award It is your responsibility as an RFQ holder to determine, prior to submittal, if a Notification has been issued Questions After Today Email Your Questions To: Cathie Rodman, Contracts Specialist [email protected] 602-495-3654 OPEN FOR QUESTIONS & THANK YOU FOR ATTENDING
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