OSFM PPT Template 1 - NC DOI

OSFM PPT Template 1 - NC DOI

Chief 101 NC Office of State Fire Marshal Fire Department Ratings and Inspections Chief 101 Class This class consists of several programs that together will satisfy the 9S inspection criteria as specified by the North Carolina Administrative Code. The primary objective of the course is to inform current and future chief officers of the various aspects and complexities surrounding the operations and organization of North Carolina fire departments. Program Objectives Understand the basis of the

procedures that govern a ratings and response inspection. Describe the various aspects of the response rating system as adopted in North Carolina. Recognize various sources of information that will assist departments in preparing for an inspection. Ratings and Certification Consequences of non-compliance: Insurance Premiums

Potential Residential Development Potential Commercial Development Local Funding Tied To Property Development Ratings and Certification Consequences of non-compliance: Pension Fund Firemans Relief Fund

Firemans Death Benefit - N.C. Firemans Death Benefit - U.S. Grants Status of NC Fire Districts 2000 2009 Fire Departments.1316..1280 Fire Districts..1546. 1547 Municipal Districts.352... 368 Rural Districts..1194..1179 Non-Profit Corporations.964911 Municipal Departments..351...367 County Departments..1....2 Fire Protection Definitions Fire Protection Definitions

Fire Insurance District (G.S. 153A-233) An area outside corporate limits with boundaries approved by the County Board of Commissioners for fire insurance purposes. Fire Protection Definitions Rural Fire Protection District (G.S. 69-25) An area outside corporate limits with boundaries designated by petition of 35% of the resident free-holders in which a fire tax not to exceed $0.15 per $100.00 valuation has been authorized by the resident qualified voters within the district. Fire Protection Definitions

Fire Service District (G.S. 153A-300) An area outside corporate limits with boundaries approved by the County Board of Commissioners in which a fire tax is levied without referendum for fire protection services. Such district or districts may include territory within corporate limits if approved by resolution of the municipal governing body. Fire Insurance Districts Fire Insurance Districts Fire Insurance Districts must be properly established and documented. For NC 9S Inspection purposes, only properly established Fire Insurance Districts can receive certification.

Any Fire Insurance District, not properly established, must have corrections completed before inspection results can be issued. Fire Department Ownership Fire Department Ownership Who actually owns the fire department? Is it a part of a municipal government? Is it a non-profit organization? Who/What is the governing body

of the fire department? Fire Department Ownership Who pays the Fire Department bills? Who carries the Workmens Compensation Insurance on the fire department personnel? Who signs the annual Certification Roster for the department? Is there a contract to provide fire protection services?

Fire Department Ownership What is the organizations legal name? If a non-profit, what is the name of the organization as it appears in its Charter/Articles of Incorporation? Is it the same name as on any contracts and legal documents of the organization? Who is the legal head of the fire dept?

Fire Department Ownership Does the organizations legal name. match the name on the apparatus titles? match the name displayed on the apparatus and vehicles owned by the organization? 9S / 9E Rating Requirements Materials Needed for OSFM Inspection 9S / 9E Rating Requirements Charter and any amendments

Required for the incorporated, non-profit fire department organization. See example on following slide. 9S / 9E Rating Requirements Sample of Fire Department Charter in NC State of North Carolina Department of the Secretary of State To all whom these presents shall come, Greetings: I, Thad Eure, Secretary of State of the State ofNorth Carolina, do hereby certify the following and

hereto attached ( 3 sheets to be a true copy of ARTICLES OF AMENDMENT OF CASTALIA COMMUNITY VOLUNTEER FIRE DEPARTMENT, INC. (Which changed its name to: Castalia volunteer Fire Department, Inc.) and the probates thereon, the original of which was filed in this office on the 18th day of September 19 86 , after having been found to conform to law. In Witness Whereof, I have hereunto set my hand and affixed my official seal. 18th Done in Office , at Raleigh, this day September 86 of in the year of our Lord 19 . Secretary of State By Deputy Secretary of State 9S / 9E Inspections Charter

Review your charter regularly with focus on: Article 1 which establishes the legal name of the organization. Article 3 which establishes the purpose for which the corporation is organized, what you are expected to provide and do. maintaining the appropriate language used to describe the workings of the organization. 9S / 9E Inspections Contract Contract with County and/or Municipality Needed by a non-profit organization to provide service to a fire insurance district. Required signatures One of the following combinations depending on organization: County Manager or the Chairman of the County Board of Commissioners plus Clerk

to the Board City or Town Manager / Administrator or Mayor plus the Town / City Clerk President of the Board Secretary of the Fire Department 9S / 9E Inspections Contract 9S / 9E Inspections Verification 9S / 9E Inspections Verification Verification by City/Town Needed by a municipal fire department stating that the department is in fact an entity of the municipality. See example on following slide for wording and signatures. 9S / 9E Inspections Verification WHEREAS, The Volunteer Fire Department of the Town of ______________ is a

part of the towns municipal government and serves as an agency of the town; and WHEREAS, The Volunteer Fire Department of the Town of ______________ has requested confirmation of this Agency relationship; and WHEREAS, This Agencys relationship is longstanding and acknowledged. generally NOW THEREFORE, Be it resolved, that the Town of _______________ does hereby confirm this Agencys relationship and does verify by this Resolution that relationship. Adopted this __________ day of ________________________, 19___. ATTEST: ______________________________ Clerk ________________________________ Mayor 9S / 9E Inspections Designation Designation of Insurance District Needed for rural fire insurance districts

See example on following slide for language 9S / 9E Inspections Designation Taken from the minutes of the _______________ County Board of Commissioners on ___________________, ____. The _______________ presented a written description and map of the ________________ Fire District which are set out in full in the minutes. He indicated that the Commissioners needed to approve the description and map prior to certification and map had been approved by the NC Department of Insurance. Commissioner _________________ made the motion to approve the map and description of the ________________ Fire District which was seconded by Commissioner ________________ and passed by unanimous vote. ___________________________ _____________________________ County Clerk to the Board (Affix County Seal Here) 9S / 9E Inspections - Map GIS map or DOT map with written

description. Written descriptions no longer needed if approved GIS mapping is provided. 9S / 9E Inspections - Map Example of GIS Map 9S / 9E Inspections Personnel Current NCSFA Certification Roster of Members meeting these requirements Twenty firefighters for Main Station 18 firefighters 2 traffic control For each Sub-Station 8 additional firefighters are required See example of official NCSFA form

9S / 9E Inspections Personnel Junior Members and / or those members less than 18 years of age: will NOT be credited as part of the 20 / 8 member roster. will NOT be credited towards minimum 12 / 4 member average response requirement. North Carolina State Firemens Association P.O. Box 188 Farmville, NC 27878 800-253-4733 Sample of NCSFA Roster Signature Page 2003 ANNUAL CERTIFICATION OF FIREMEN

North Carolina General Statute 58-86-25 requires that all certified fire departments submit a complete roster of its eligible firemen annually. This certified list determines eligibility for the $50,000 line-of-duty death benefit as well as eligibility for Pension Fund credit. Failure to accurately and promptly report this information is violation of G.S. 58-86-25 and will automatically result in a loss or reduction of benefits. REPORT BY FIRE DEPARTMENT CHIEF As Fire Department Chief, I have determined that the attached roster is a valid and accurate list of all eligible firemen, within the definition contained in North Carolina General Statute 58-8625. Name of Fire Department __________________________________________________ Fire Department Mailing Address ____________________________________________ City_______________________________ State_____________ Zip Code___________ Name of Fire Chief__________________________________________________ (Please print or type) Signature of Fire Chief_______________________________________________ Date______________________Daytime Telephone _(_____)______________________ County__________________________ CERTIFICATION BY GOVERNING BODY Pursuant to G.S. 58-86-25, the governing body of a fire department operated by (i) a county is the county board of commissioners, (ii) a city is the city council, (iii) a sanitary district is the sanitary district board, (iv) a corporation, whether profit or nonprofit, is the corporation's board of directors and (v) any other entity is that group designated by the board. Therefore, in our capacity as the governing body of the above-named fire department, we certify and find that the

SOUTHWOOD Sample of NCSFA Roster NC State Fireman's Association PO Box 188 Farmville, NC 27828 800-253-4733 252-753-3335 This Roster was last updated on 4/27/04 Lenoir Day Phone# 000-000-0000 Secretary Nikki Hooker Number Paid Number Volunteer Tommy Howard

SOUTHWOOD 1556 Hwy 58 S. Kinston, NC 28504 NCSFA Member SSN Y NAME / DOB Certification Letter Y Email PHONE# / EMAIL 1 000-00-0000 Josh Brewer 7/3/85 410 Sandy Foundation Rod Deep Run, NC GEN MAR P/V/R CERT

000-00-0000_ M M V Y ________________________________________ 2 000-00-0000 Roland Chadwick 10/15/55 1663 Hwy 55 Kinston, NC 28501 000-00-0000 M M V Y ________________________________________ 3 Black Harper Road Kinston, NC 28504

___-___-____ M M V Y ________________________________________ 4 000-00-0000 Jordan Craven 9/26/87 136 Waller Farm Road Kinston, NC 28504 000-00-000 M M V Y ________________________________________ 5 000-00-0000 Josh Daugherty 3/8/79

2123 Cobb Road Kinston, NC 28504 000-00-0000 M M V Y ________________________________________ 6 000-00-0000 Andrew Davis 8/16/87 1263 Elijah Loftin Road Kinston, NC 28504 000-00-0000 M M V Y ________________________________________ 7 000-00-0000 Daniel Davis

7/11/85 1263 Elijah Loftin Road Kinston, NC 28504 000-00-0000 M M V Y ________________________________________ 8 000-00-0000 Bobby Deaver ___/___/___ Rt 4 Box 509 H Kinston, NC 28504 ___-___-____ M M V Y ________________________________________

9 000-00-0000 Kenny Dunham ___/___/___ Route 3 Kinston, NC 28501 ___-___-____ M M V Y ________________________________________ 10 000-00-0000 Sam Dunham ___/___/___ Route 3 Kinston, NC 28501 ___-___-____ M M V

Y ________________________________________ 11 000-00-0000 Clyde C. Dunham, Jr. ___/___/___ Route 3 Kinston, NC 28501 ___-___-____ M M V Y ________________________________________ 12 000-00-0000 Josh Durham ___/___/___ Rt. 3 Kinston, NC 28501 ___-___-____ M

M V Y ________________________________________ 13 000-00-0000 Edward Earl Eubanks ___/___/___ Rt 5 Box 399B Kinston, NC 28501 ___-___-____ M M V Y ________________________________________ 14 000-00-0000 Jonathan Edward Eubanks 7/23/84 6482 Wyse Fork Rd. Kinston, NC

M S P Y ________________________________________ 15 000-00-0000 Justin Lee Eubanks 9/5/87 1665 Woodington Rd. Kinston, NC M S P Y ________________________________________ 16 000-00-0000 Junior Hardison ___/___/___ Rt 5 Box 61 Kinston, NC 28501

___-___-____ M M R N ________________________________________ 17 000-00-0000 Roger Hill ___/___/___ 1012 Tyrez Rd. Kinston, NC 28501 ___-___-____ M M R N ________________________________________ 18 000-00-0000 Nikki Hooker ___/___/___ 2148 Lane St.

Kinston, NC 28504 ___-___-____ M M R N ________________________________________ 19 Elijah Loften Road , ___-___-____ M M V N ________________________________________ Robert Clark ___/___/___

James Houston ___/___/___ ADDRESS 9S / 9E Inspections Service Test Service Test on Pumper Must be signed. See example on following slide. Fire Department_______________________________________________________________ Date of Test: ____/_____/_____ Apparatus M anufacturer:__________________________________________ Year M odel:________ Depart. Apparatus #:______________ M anufacturers M ake and M odel #: ______________________________________ M anufacturers Serial #:__________________________ Engine M ake & M odel: _______________________ Engine Displacement: __________ Base H.P.: [email protected] ____ Gov. RPM Pump Make & Model: ________________________Pump Serial #:_______________ Torque: [email protected]_________RPM Gear Ratio: (Engine to Pump) @ : 150 psi. ____________ 200 psi. _____________ 250 psi. _____________

Transmission Gear Used for Test: 150 psi. ____________ 200 psi. _____________ 250 psi. _____________ Pressure Control Test : 100% @ 150psi___, 100% @ 90psi___, 50% @ 250psi___ (P=PASS F=Fail) Test Requirements: (100 %) __________________ GPM @ 150 psi. Net Pump Pressure Tes t pe rform ed by:_______________________ Test Requirements: (70 %) __________________ GPM @ 200 psi. Net Pump Pressure Tes t Location:____________________________ Test Requirements: (50 %) __________________ GPM @ 250 psi. Net Pump Pressure Elevation:_____ Wate r Te m p.:___ Air Te m p.:___ Test Conducted From Draft Hydrant Suction Hose Size: _____ Inches Length: ______ Feet Lift: _____Feet Time to Obtain Suction: _______ Seconds No Load Governed Speed: Specified - _____ RPM and Recorded - _____ RPM Vacuum Test: drop in 5 min. :_____ Inches Location on Apparatus where Speed Check Readings are taken: _________________ Taken with:___________________________ Counter Ratio: ENGINE or PUM P: 1 To ______ Tank to Pump Flow Test:________Gallons Delivered at _______GPM (circle one) First Test Layout:___________________ TIME

Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage) COUNTER ENGINE TEST ACTUAL SUCTION NET PUMP PITOT PUMP SPEED TACH. PRESSURE

PRESSURE SUCTION PRESSURE PRESSURE PRESSURE FROM SPEED GAUGE GAUGE IN Hg. (CORRECTED) SPEED

APPARATUSA PPARATUS GPM OIL ENGINE PRESSURE COOLANT TEMP. COUNTER TOTALS AVERAGE Excess Power Test: _____ GPM @ _____psi. Net Pump Press.; Counter Pump Speed______RPM , Counter Engine Speed______RPM Apparatus Tach. Speed______RPM All Te s t Re s ults are Accurate and Correct:________________________________________-Signature ____________________________________________-Title Second Test Layout:___________________

TIME Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage) COUNTER ENGINE TEST ACTUAL SUCTION NET PUMP PITOT PUMP SPEED TACH.

PRESSURE PRESSURE SUCTION PRESSURE PRESSURE PRESSURE FROM SPEED GAUGE GAUGE IN Hg. (CORRECTED)

SPEED APPARATUSA PPARATUS GPM OIL ENGINE PRESSURE COOLANT TEMP. COUNTER TOTALS AVERAGE Third Test Layout:___________________ TIME ENGINE

TEST ACTUAL SUCTION NET PUMP PITOT PUMP SPEED TACH. PRESSURE PRESSURE SUCTION PRESSURE

PRESSURE PRESSURE FROM SPEED GAUGE GAUGE IN Hg. (CORRECTED) SPEED COUNTER TOTALS Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage)

COUNTER APPARATUSA PPARATUS GPM OIL ENGINE PRESSURE COOLANT TEMP. 9S / 9E Inspections Weight Tickets Certified weight tickets with following:

Apparatus owner (fire dept. name) Apparatus number Date weight obtained Gross weight of apparatus Certification (of scales) stamp on ticket Signature of weighmaster (person conducting the weight measurement) 9S / 9E Inspections Weight Tickets 9S / 9E Inspections Clothing Form Protective Clothing Form Must be notarized See example on following slide

PROTECTIVE CLOTHING FORM I, AC Daniels, Fire Chief of the Castalia Fire Department, do hereby certify that the Fire Department has the following inventory of Protective Clothing: NOMEX: 20 20 Coats PBI: ___ Pants 20 20 Coats Pants

Traffic Control / Reflective Vests: Total # Helmets: 40 Total # Pr. Gloves: 40 Total # Pr. Boots: 40 Total # Hoods: 40 10 Minimum number of complete outfits available from the totals above: 40 (1 Complete Outfit = 1-Coat, 1-pair Pants, 1-Helmet, 1-pair Boots, 1-pair Gloves & 1-Hood)

9S / 9E Inspections Alarm Logs Review of alarm logs (call reports) required to verify response to reported structural alarms. your inspector will review for: date, time and location; response of personnel & apparatus; plus any additional information pertinent to the alarm. 9S / 9E Inspections Attendance Logs Review of department membership attendance logs: for both drills and meetings. accurate records must be maintained to validate attendance of the

department membership to drills and meetings. minimum of 36 hours attendance required, by each members, per year. 9S / 9E Inspections Drills / Meetings Departments are required to provide a minimum of 48 hours of drills and meetings per year. Firefighters are required to attend a minimum of 36 hours of drills and meetings per year. 9S / 9E Inspections Inventory Apparatus Equipment Inventory Individual check-off sheets covering maintenance requirements will be reviewed. The Inspector will look for:

date of equipment inventory check. notes of condition of equipment. resolution of any problems / concerns. Equipment Requirements Specifications, Maintenance, Inspections, Documentation 9S / 9E Inspections Maintenance Maintenance Check-off Sheet All required first out apparatus must have Apparatus Equipment and Maintenance Check-Off Sheets completed, at a minimum, monthly.

Equipment - Pumper Pumper Minimum Requirements: 750 GPM UL Approved Fire Pump 500 Gallon Water Tank GVW Plate Annual Vehicle Safety Inspection Equipment - Pumper Pumper Minimum Equipment Requirements:

2 150 1-1/2 or 1-3/4 pre-connected attack line with nozzle attached 1 Booster Reel or a 3rd 150 pre-connected attack line with nozzle attached Equipment - Pumper Pumper Minimum Equipment Requirements (continued): 2 10 Sections of Suction Hose 4 SCBAs

1 12 or 14 Roof Ladder 1 24 or 35 Extension Ladder Equipment - Pumper Pumper Minimum Equipment Requirements (continued): 1 Axe 1 Crowbar (Halligan Tool can substitute)

1 can Claw Tool (Halligan Tool substitute) Equipment - Pumper Pumper Minimum Equipment Requirements (continued): 1 Pike Pole 2 Hand Light (4 volt wet or 6 volt dry) 2 Shovels (no folding military entrenching tools)

Equipment - Pumper Pumper Minimum Equipment Requirements (continued): 2 - Class BC Portable Extinguishers @ 20 lb. minimum 1 - First Aid Kit 1 - Bolt Cutter (minimum 14 handles) 1 - 100 of Rope Equipment - Tanker Minimum Tanker Requirements: Minimum 1,000 Gallon Water

Capacity Adequate Hose for Filling & Dumping Properly Baffled G.V.W. Plate Annual Vehicle Safety Inspection Vehicle Safety Inspections Your OSFM Inspector will expect you to provide the necessary documentation, on your apparatus and vehicles, to

verify the NC or Federal Vehicle Safety Inspections have been completed and are current. Vehicle Safety Inspections Apparatus/Vehicle Weight Type of Inspection Required 10,000 lbs. or less Requires NC Inspection 10,001 lbs. or more Requires NC or Federal Inspection Vehicle Safety Inspections

Federal Safety Inspections of Apparatus: Fire department must forward copies of the inspection paperwork to NC DMV for recording. Stephen Saucier Safety & Emissions Inspection 1100 New Bern Ave. Room 104 Raleigh, NC 27699 [email protected] Phone: (919) 861-3037 Failure to do so will result in financial penalties, per vehicle, levied against the non-compliant department. Fire Station Buildings All Fire Station buildings shall provide suitable heating, as well as all weather protection, of the departments response equipment.

OSFM Fire Ratings Inspectors A.C. Daniels / [email protected] 919-661-5880 ext. 333 Chet Hill / [email protected] Kent Hood / [email protected] David Summey / [email protected] Vernon Ward / [email protected]

Bryant Waters / [email protected] NC DOI / Office State Fire Marshal Mail Service Center 1202 Raleigh, North Carolina 27699 1-800-634-7854 / (919) 661-5880 fax: (919) 662-4670

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